Vetting And Compliance Coordinator

Due to a new business win, our client is recruiting for someone with experience in vetting compliance documentation for new recruits.

This is a 3 Month FTC initially that could extend based on business needs. The role would require someone to be in the Oxford office 2 days per week / 3 days from home.

The vetting coordinator is a vital role, supporting the People Services Admin team to coordinate and administer pre employment and on-going vetting checks, ensuring candidates meet organisational, security and compliance requirements, including Baseline Personnel Security Standard. This an exciting role that will help shape and design the future vetting processes.

• Administer and track pre - employment screening and background checks
• Process and monitor right to work checks, references, identity verification and employment history checks
• Review documentation for accuracy and completeness and following up on missing information
• Liaise with candidates, employees, leaders, HR and screening providers
• Maintain accurate vetting records and tracking systems
• Identify and elevate discrepancies or compliance issues appropriately
• Ensure personal and sensitive information is handled securely and confidentially in line with UK GDPR and data protection requirements
• Provide candidates with guidance on vetting processes and required documentation
• Produce reports and updated on vetting progress, outstanding cases and compliance
• Support audits to ensure vetting procedures follow organisational and regulatory requirements
• Contribute to improving vetting processes and administrative procedures

Alongside managing the day to day activity, this role will support in shaping and embedding our screening processes.

• Process Design & Compliance:
  Establish robust procedures to ensure national security training and documentation requirements are consistently met.
• Internal Mobility & Onboarding:
  Develop scalable processes for managing vetting and security clearances for internal transfers and new recruits, ensuring compliance throughout the employee lifecycle.
• Audit & Validation Framework:
  Design and implement a structured audit process for annual reviews, including in-person and written validation and certification.
• Security Offboarding:
  Define and execute a secure offboarding protocol to manage clearance and security status for leavers.
• Operational Transition:
  Lead the transition of vetting activities into a sustainable, business-as-usual model following the initial project launch.

• Experience in HR, Recruitment, compliance and screening
• Previous experience in a busy administrative environment and managing competing priorities
• IT literate with a good working knowledge of MS Office (Word and Excel) and Google sheets.
• Strong administration and organisational skills
• Excellent attention to detail
• Good written and verbal communication
• Ability to manage a busy workload and competing deadlines

INDH