Senior Legal PA

Senior Legal PA – Oxford

Mishcon de Reya LLP is seeking a Senior Legal PA based in Oxford.

Legal Support Services includes document production specialists, paralegals, researchers, legal project management experts and legal operations professionals. The team covers a wide range of administrative, operational, and specialist matter and fee earner support using cutting‑edge tools and innovative tech solutions to provide exceptional and frictionless service to the fee earners across the firm.

The Senior Legal PA is a member of the Legal Operations team, situated within the Legal Support Services department. This role is primarily a partner‑focused role, based day‑to‑day within one of the Firm’s fee‑earning departments. The Senior Legal PA will work with specified Partners and/or other senior fee earners to provide proactive, timely, and high‑quality administrative/co‑ordination support, flexing to provide support to the fee earners in the manner that best suits our clients.

The Senior Legal PA will be an engaged, self‑motivated and organised individual, able to manage a busy workload and take responsibility for following tasks through to completion, delivering excellence in client service to both internal and external clients. The Senior Legal PA will need to demonstrate technical excellence with superb attention to detail.

• Act as a first point of contact on behalf of the fee earners; field calls, emails, correspondence and meeting requests (internal and external) and respond on behalf of the fee earner when appropriate.
• Provide proactive and advanced international calendar management in multiple time zones for assigned fee earners, including scheduling calls/meetings. Collate necessary information to ensure the fee earners are fully prepared for all client meetings; prepare background information and notes as needed and support the follow‑through of action points.
• Support fee earners with expense claims.
• Support fee earners in their ancillary supervisory roles and with other business‑related requirements.

• Support fee earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on‑boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm’s systems.
• Support the fee earners and supervising PAs to ensure compliance with the Firm’s documented compliance policy and guidelines, particularly around new matters, retainer letters, conflict checks, searches, CDD and KYC.
• Ensure all documents are maintained and filed in line with the Firm’s electronic and hard‑copy filing protocols.
• Ensure all inactive matters are closed, client funds are returned, and matters are archived in a timely fashion.

• Develop a strong working knowledge of the Firm’s billing systems, including processes and systems.
• Ensure files are set up with correct rates, discounts and billing information, and that Money on Account is collected, or files are on the exempt list.
• Co‑ordinate WIP lists and billing on behalf of Partners, including liaison with the billing team. Support fee earners with proactive monitoring of time and bills against the estimate.
• Support fee earners with monitoring and addressing unpaid bills, liaising with Credit Control as required.
• Support fee earners with ensuring disbursements, invoices and payments are issued correctly and promptly.

• Full management of travel for assigned fee earners, ensuring business travel is booked via the Firm’s in‑house provider. This will include both routine and more complex travel arrangements.
• Ensure that fee earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy.
• Assist fee earners with building a business case for travel.

• Support fee earners in preparing content and presentations for clients and prospective clients.
• Organise business breakfasts, lunches, dinners or smaller events and assist fee…