Fleet Parts Coordinator

COMMITMENT TO EQUALITY

Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

Gravity Media is seeking a proactive, organised, and team-oriented Fleet Parts Person to support the maintenance and repair activities of our busy fleet operation. Based within our Fleet Department, the successful candidate will play a key role in ensuring the efficient procurement, control, and distribution of parts required to support our Vehicle Maintenance Unit (VMU) and Coach works teams.

This role is responsible for maintaining effective stock control, supporting technicians with timely parts availability, managing supplier relationships, and ensuring vehicle repair and maintenance activities are completed efficiently and cost-effectively. The position is instrumental in reducing vehicle downtime, improving repair cost tracking, and ensuring workshop operations run smoothly.

As a Fleet Parts Person, you will be responsible for sourcing, ordering, receiving, storing, and issuing parts and components required for vehicle maintenance and repair activities. You will work closely with technicians, supervisors, suppliers, and fleet management to ensure the correct parts are available when required, while maintaining accurate inventory records and achieving value for money through effective procurement practices.

You will oversee stock levels, monitor parts usage, maintain supplier relationships, manage purchase orders, and ensure all parts movements are accurately recorded within the company’s management systems.

Working location: Chalgrove

Weekly hours: 37.5 hours per week, Monday to Friday

Reporting to: Workshop Manager

Role type: Full time, Permanent

• Ordering parts and components for VMU and Coach works repair activities.
• Maintaining appropriate stock levels and identifying fast‑moving parts to minimise vehicle downtime.
• Managing and monitoring third‑party imprest stock.
• Liaising with technicians and workshop staff to identify and source the correct parts and components.
• Raising and processing purchase orders.
• Establishing and maintaining supplier accounts and relationships.
• Receiving, checking, booking in, and allocating inbound parts to relevant jobs.
• Monitoring and recording parts usage against job cards to support accurate repair costing.
• Updating and maintaining records within Business Central and other company systems.
• Identifying the most cost‑effective methods of sourcing parts whilst maintaining operational requirements.
• Coordinating collection and delivery of parts when required.
• Supporting stock audits and inventory control processes.
• Communicating parts availability, delivery timescales, and any supply issues to workshop management.
• Maintaining a clean, organised, and safe stores environment.
• Assisting with other fleet‑related duties as required.
• Collection and delivery of components as and when required to cater to business needs.

All employees are expected to contribute and participate in work activities in line with our management system to ensure the continual improvement of our business.

• Previous experience in a parts, stores, inventory, procurement, or automotive environment.
• Good knowledge of vehicle components and parts identification.
• Strong organisational skills and excellent attention to detail.
• Effective verbal and written communication skills.
• Good IT skills, including experience with stock management or business management systems.
• Experience raising purchase orders and working with suppliers.
• Ability to work independently and as part of a team.
• Strong problem‑solving skills and commercial awareness.
• Full UK Driving Licence.
• Willingness to undertake additional training and development.
• Flexibility to support operational requirements when required.
• Demonstrate Trust by acting with integrity, accountability, and transparency.
• Promote Collaboration by working effectively across teams and sharing knowledge.
• Support Innovation by contributing ideas and continuously improving ways of working.
• Experience with in a commercial vehicle, HGV, PSV, fleet, engineering, or workshop environment.
• Experience using Microsoft Dynamics Business Central.
• Knowledge of inventory management and stock control processes.
• Experience negotiating with suppliers and managing procurement costs.