Associate Tactical Buyer

Join us at EIT

At the Ellison Institute of Technology (EIT), we're on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity's greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you'll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more .org.

We are looking for an Associate Tactical Buyer to join our Procurement team and support the delivery of an efficient, responsive, and customer-focused procurement service across EIT. In this role, you'll support a variety of procurement activities, including raising purchase orders, liaising with suppliers, tracking orders, resolving invoice queries, and providing day-to-day support to stakeholders across the business.

This is a fantastic opportunity for someone who is organised, proactive, and eager to develop their skills in procurement, supplier management, and purchasing operations. You'll gain valuable hands-on experience and benefit from excellent learning and development opportunities as part of a collaborative and growing team.

• Support the end-to-end procurement process from requisition through to payment
• Create and process purchase requisitions and purchase orders accurately and in a timely manner
• Assist with issuing purchase orders and obtaining supplier confirmations
• Support goods receipt activities and invoice processing
• Maintain accurate procurement records and documentation

• Act as a first point of contact for routine procurement queries
• Provide guidance on purchasing processes and procurement procedures
• Support internal stakeholders in raising purchase requests and following procurement policies
• Escalate complex issues to senior procurement team members when required

• Assist with supplier communications regarding orders, deliveries, and documentation
• Monitor order progress and provide updates to stakeholders
• Help ensure deliveries are completed in line with agreed timelines
• Maintain positive and professional relationships with suppliers

• Support supplier onboarding activities and document collection
• Help track onboarding progress and follow up on outstanding requirements
• Work with Procurement, Finance, and suppliers to ensure completion of timely onboarding

• Assist in resolving purchase order, invoice, and receipt discrepancies
• Liaise with Finance and suppliers to address transactional issues
• Support efforts to minimise payment delays and operational disruption

• Identify opportunities to improve procurement processes and administration
• Support implementation of new procedures, templates, and ways of working
• Contribute to initiatives that improve stakeholder experience and procurement efficiency

• Previous experience in an administrative, procurement, purchasing, supply chain, or customer service environment
• Strong organisational skills and attention to detail
• Good written and verbal communication skills
• Ability to manage multiple tasks and priorities effectively
• Proficiency in Microsoft Office applications, particularly Excel and Outlook
• Positive, proactive attitude with a willingness to learn
• Strong customer-service mindset and ability to build relationships with stakeholders

• Experience working within a procurement or purchasing team
• Exposure to purchase order processing or supplier administration
• Familiarity with ERP systems such as Oracle Fusion
• Experience in a scientific, laboratory, research, or higher education…