Admin Assistant - Oxnard, CA

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Full Time Clerical CA-Oxnard Oxnard, CA, US

Salary Range: $18.00 To $24.00 Hourly

UFW FOUNDATION JOB POST

Hourly (Non-Exempt)

Oxnard, CA

$18.00 to $24.00, depending on experience.

For nearly 20 years, the UFW Foundation has mobilized farm workers and their organizations across the country to advocate for more equitable policies, such as immigration reform, pesticide protections, heat standards, hazard pay and other worker protections. We engage constituents in systemic change to break the cycle of poverty while also providing critical services. In fact, the UFW Foundation is the largest federally accredited immigration legal service provider in the state of California.

The organization has staff in Arizona, California, Georgia, Illinois, Michigan, New York, and Washington state.

An Administrative Assistant (Admin) manages and maintains official records and executes administrative policies determined by or in conjunction with other officials. The responsibilities of the Administrative Assistant position include, but are not limited to, opening, routing and responding to correspondence, answering the telephone and routing/taking messages, as well as providing high-level general clerical support to the Legal program staff.

Secondary duties will include various special projects related to the events and activities in which the organization or lead manager is involved.

• Greets all visitors/clients and assists them with questions and appointment needs.
• Utilizes computer hardware and software to produce documents.
• Turn in reports and plans in a timely manner.
• Reads and routes incoming mail.
• Organizes and maintains file system, and files correspondence and other records.
• Answers and screens telephone calls, and arranges conference calls.
• Greets clients/visitors and conducts to appropriate area or staff person.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Ensures office environment is sanitary and organized.
• Orders and maintains supplies and arranges for equipment maintenance.
• Collect service fees from clients.
• Collect monthly financial information from staff for processing (credit card vouchers, mileage reports, expense reports, etc.).
• Other tasks as needed.

• May involve coordinating and supervising office volunteers.

The ideal candidate for this position must have a high level of professionalism and organization. The candidate must demonstrate competency in the following areas:

• Experience working in immigrant communities, communities of color, and low-income and working-class communities;
• Collaboration
  . Ability to work with teammates in a professional and solutions-oriented manner.
• Dedication to Mission
  . A genuine interest in immigrant and farm worker rights.
• Excellent oral and written communication skills in English and Spanish
  .
• Excellent problem-solving skills
  .
• Flexibility, Speed, and Precision
  . Ability to adjust quickly to constantly changing priorities with speed, precision, and accuracy.
• Si Se Puede® (It Can Be Done) Attitude
  . The embodiment of a personal spirit that promotes confidence, courage and risk-taking.
• This is a fully in-person position. The incumbent will be required to report daily to one of our regional offices. In addition, the incumbent may be required to attend meetings, trainings, or workshops either in their home state or elsewhere throughout the year.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• LANGUAGE SKILLS
  . Ability to…