Senior Payroll Administrative Services Technician

The City of Oxnard’s Police Department is seeking a Senior Payroll Administrative Services Technician to process bi-weekly timesheets, overtime verifications, and other related payroll transactions; handle police payroll inquiries; assist in payroll grant billing and task force billing; and cross-train in accounts payable.

• Review, verify, and enter payroll on a (bi) weekly basis;
• Review and prepare prior pay period adjustments;
• Review and prepare payroll grant charges;
• Review and maintain work schedules;
• Research and respond to police payroll inquiries;
• Track various types of department overtime;
• Assist in overtime calculations for grant billing and task force billing;
• Provide training and assistance in payroll system & scheduling software;
• Cross-train in accounts payable.

Administrative Services Technician, Senior

Receives general supervision on routine items which are performed according to established standards and procedures and receives specific work instruction regarding non-routine matters and deadlines.

This classification is distinguished from the Administrative Services Technician in that it performs more advanced processing of transactions and performs basic research, verification and reconciliation of accounts, data and/or other information related to assignment area.

The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Friday 8:00am-5:00pm. Depending on the work assignment staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs. This position is governed by the overtime provisions of the federal Fair Labor Standards Act and is eligible for overtime pay.

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Provides internal and external customer service and support; responds to inquiries, complaints and requests for information; performs basic research and gathers required information; and/or refers customers to appropriate resource for more complex requests.
• Processes transactions which may include: purchase order/invoice processing; resource requests; processing timesheets; fees/payment processing; account reconciliations; and applications processing.
• Enters, reviews, updates, verifies, tracks and/or maintains system data, files, documentation and records related to assignment area; runs and produces routine reports; performs calculations and verifies data.
• Prepares, issues and/or distributes correspondence, notices, permits, licenses, forms, documents, reports and/or other records.
• Monitors required supplies and equipment maintenance needs; initiates purchase or service requests.
• Performs other duties of a similar nature and level as assigned.

Positions assigned to fiscal support may be responsible for:

• Reconciling payroll, accounts payable and accounts receivable transactions;
• Enter invoices and verifying information;
• Updating and reconciling payment batches;
• Preparing check runs;
• Processing returned checks;
  
  Verifying and reconciling bank statements and accounts;
• Perform data entry;
• Respond to vendor questions;
• Performing collections or referring accounts to recovery services;
• Processing payroll;
• Running standard financial reports

• High School Diploma or GED

• Two (2) years of experience in area of assignment preferably in accounting and/or payroll.

• May need a valid Class C Drivers license

• Must be able to speak and understand English to effectively communicate with fellow employees, customers, and vendors
• Successful completion of a police background investigation may be required, with requirements determined by the City of Oxnard.

• Submit NEOGOV/Government Jobs on‑line application.
• Complete and submit responses to the supplemental…