HR Payroll Associate

We have a current opening on our team for a HR Payroll Associate

Job Title:

HR Payroll Associate

Job Type: Confidential, Full-time, Non-Exempt, Hourly –

Location:

Oxnard

Salary:
Starting: $26.90-$30.13 hourly | Full Range: $26.90-$42.01

Benefits:

• Health insurance
• Paid time off
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Referral program
• Flexible spending account
• Employee assistance program
• LCSW Supervision hours program

Performs investigative, analytical, and administrative duties applying basic Human Resources principles and concepts in a variety of functions, with a focus on payroll processing. Operates in a person-centered manner with a high degree of independence and regularly uses judgment and discretion to accomplish objectives. This position is a vital part of the HR department, supporting the Manager of Payroll & Benefits and other HR employees.

Taking on responsibility for personnel records and various employee relations’ duties in a highly confidential manner.

Reports to:

Manager of Payroll & Benefits

• Calculate or check calculations on regular pay, overtime pay, taxes, deductions, garnishments, paid time off benefits and nontaxable wages.
• Process computerized payroll for TCRC employees (bi-weekly and monthly), as well as for our Foster Grandparent/Senior Companion volunteers and our Rainbow volunteers
• Transmit computerized payroll to ADP
• Generate and audit bi-weekly payroll reports and various other reports from payroll system software
• Maintain payroll database for all employees, including Rainbow and Foster Grandparent/Senior Companion employees.
• Resolve payroll discrepancies by collecting and analyzing
• Process changes to employees’ pay rates
• Write payroll policy and information memos regarding new changes
• Process bi-weekly Everbridge reports
• Process bi-weekly rosters for IS
• Process monthly payroll reports for the controller
• Send out bi-weekly accrual reports to all managers
• Distribute third party checks to appropriate agencies and audit the invoices
• Participate in compensation surveys
• Prepare and conduct ongoing timecard and pay code trainings
• Participate in various audits throughout the year with DDS, workers compensation, outside accounting and legal firms.

• Will process all terminations, send out packet and process manual checks
• Will notify all staff and the Union of employees who will be terminating
• Maintain a job notebook of all job duties and cross train others in the department
• Become thoroughly knowledgeable with the Union Contract and all personnel policies in order to assist managers and employees with answers to questions

• Verify that payroll HR forms are readily available to staff via the intranet
• Employee oriented service philosophy: timely response to all employees within 24 hours
• Field employee questions/e-mails/phone calls and provide them with accurate information

• Maintain knowledge of new labor law developments to ensure compliance with State and Federal laws
• Will be trained to serve as back-up to other members of the HR department
• Support HR Director and Manager of Payroll & Benefits with various tasks and projects

Other related duties as assigned.

• Proven experience as a payroll clerk or accounting position working with payroll
• Experience in data collection entry and reporting with great attention to accuracy
• Computer experience and working knowledge of payroll software (ex: ADP)
• Strong math and numeric skills; 10-key by touch
• Ability to process basic functions and formulas in Excel
• Able to prioritize work and meet deadlines
• Strong planning, organization, and coordinating skills
• Outgoing, friendly, service oriented and strong team player
• Excellent verbal and written communication skills
• Self-starter, good work ethic, highly motivated and energetic
• Ability to maintain utmost confidentiality
• Demonstrate analytical skills and problem solving ability
• Able to work with minimum supervision and eager to take on responsibility
• Attention to detail, tact, discretion, and good judgment

• Bachelor’s Degree – preferred although not required
• HR certification- desired
• Minimum 1-year…