Payroll Associate

Payroll Associate #2094

Tri-Counties Regional Center

Job Summary: Performs investigative, analytical, and administrative duties applying basic Human Resources principles and concepts in a variety of functions, with a focus on payroll processing. Operates in a person-centered manner with a high degree of independence and regularly uses judgment and discretion to accomplish objectives. This position is a vital part of the HR department, supporting the Manager of Payroll & Benefits and other HR employees.

Takes on responsibility for personnel records and various employee relations duties in a highly confidential manner.

• Calculate or check calculations on regular pay, overtime pay, taxes, deductions, garnishments, paid time off benefits and nontaxable wages.
• Process computerized payroll for TCRC employees (bi‑weekly and monthly), as well as for Foster Grandparent/Senior Companion volunteers and Rainbow volunteers.
• Transmit computerized payroll to ADP.
• Generate and audit bi‑weekly payroll reports and various other reports from payroll system software.
• Maintain payroll database for all employees, including Rainbow and Foster Grandparent/Senior Companion employees.
• Resolve payroll discrepancies by collecting and analyzing information.
• Process changes to employees’ pay rates.
• Write payroll policy and information memos regarding new changes.
• Process bi‑weekly Everbridge reports.
• Process bi‑weekly rosters for IS.
• Process monthly payroll reports for the controller.
• Send out bi‑weekly accrual reports to all managers.
• Distribute third‑party checks to appropriate agencies and audit invoices.
• Participate in compensation surveys.
• Prepare and conduct ongoing timecard and pay‑code trainings.
• Participate in various audits throughout the year with DDS, workers compensation, outside accounting and legal firms.

• Process all terminations, send out packet and process manual checks.
• Notify all staff and the Union of employees who will be terminating.
• Maintain a job notebook of all job duties and cross‑train others in the department.
• Become thoroughly knowledgeable with the Union Contract and all personnel policies to assist managers and employees with answers to questions.

• Verify that payroll HR forms are readily available to staff via the intranet.
• Provide employee‑oriented service philosophy: timely response to all employees within 24 hours.
• Field employee questions/emails/phone calls and provide accurate information.

• Maintain knowledge of new labor law developments to ensure compliance with State and Federal laws.
• Will be trained to serve as back‑up to other members of the HR department.
• Support HR Director and Manager of Payroll & Benefits with various tasks and projects.
• Other projects as assigned.

• Proven experience as a payroll clerk or accounting position working with payroll.
• Experience in data collection entry and reporting with great attention to accuracy.
• Computer experience and working knowledge of payroll software (ex: ADP).
• Strong math and numeric skills; 10‑key by touch.
• Ability to process basic functions and formulas in Excel.
• Able to prioritize work and meet deadlines.
• Strong planning, organization, and coordinating skills.
• Outgoing, friendly, service‑oriented and strong team player.
• Excellent verbal and written communication skills.
• Self‑starter, good work ethic, highly motivated and energetic.
• Ability to maintain utmost confidentiality.
• Demonstrate analytical skills and problem‑solving ability.
• Able to work with minimum supervision and eager to take on responsibility.
• Attention to detail, tact, discretion, and good judgment.
• Highly reliable/excellent attendance and punctuality.

• 1. Bachelor’s Degree – preferred although not required.
• 2. HR certification – desired.
• 3. Minimum 1‑year direct payroll processing experience required, 2 years preferred (ADP preferred).
• 4. Strong proficiency in Word and Excel.
• 5. Knowledge of HRIS database systems.
• 6. Thorough knowledge of office procedures and equipment.
• 7. Demonstrated wage and hour law knowledge and excellent writing skills.
• 8. Experience with conducting group orientations and training…