Payroll Coordinator

This position is responsible for all aspects of payroll preparation, including payroll system data maintenance, timekeeping oversight, payroll calculations, pension calculations, payroll deductions, garnishments, payroll taxes, and other payroll-related duties as assigned. This role works to ensure the successful completion of accurate and timely payroll processing.

• Prepare and process biweekly payroll for all GCTD employees; review and ensure accuracy of approved timesheets; calculate and process payroll adjustments; payroll taxes, garnishments, and other special payroll deductions; process all payroll forms of payment, including off-cycle payroll
• Collaborate efforts between Payroll, Human Resources and other departments to ensure proper flow and maintenance of employee records and data with the highest level of confidentiality
• Establish/maintain accurate employee payroll records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to GCTD policy, federal/state/local regulations, union Memoranda of Understanding (MOUs), GCTD Personnel Rules, and CalPERS payroll-related requirements, etc.
• Reconcile and process payments of taxes, all deductions, check/Electronic Fund Transfer (EFT) requests, and retirement contributions
• Reconcile, prepare, mail, and/or distribute quarterly and annual state/federal tax returns, W-2s, 1095-Cs and any other required notifications/reports to employees or any government agency
• Coordinate schedule changes with all GCTD departments and employee health benefits program for employee cost share
• Calculate, prepare, and implement pay rate changes, deductions, and benefit accruals
• Prepare all payroll-related reports, investigate inquiries for employees; respond to information requests from GCTD management, regulators, public agencies, employee representatives (union) or other stakeholders as directed
• Coordinate payroll integration for employees on Worker’s Compensation, State Disability, etc.
• Configure, test, and troubleshoot payroll application programs and interfaces
• Assist with employment verification, bank reconciliations, and backup for other accounting tasks as required
• Develop and maintain payroll-related spreadsheets; compile, analyze and audit information from all relevant sources. Research and resolve discrepancies
• Complete and process enrollment and termination forms for submission of retirement contributions to the California Public Retirement System (CalPERS)
• Extract payroll data from payroll system and upload to Fleet Net. Reconcile the payroll expenses accounts and all payroll liabilities accounts monthly to make sure all areas record accurately
• Conduct CalPERS manual review and correction
• Actively develop and recommend solutions for issues and procedures for continual efficiency improvement
• Maintain and implement current working knowledge of union MOU’s related to payroll, payroll laws, regulations, procedures, and GCTD policies and procedures.
• Serve as back up of accounting specialist
• Perform other duties as assigned

To execute this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability needed to perform this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate Degree in Accounting or related field is required
• Bachelor’s Degree in related field is preferred
• Minimum of three (3) or more years of direct experience administering payroll and its related functions
• Additional work experience may substitute for education on a year-by-year basis
• Experience utilizing computerized accounting software strongly preferred

Certified Payroll Professional (CPP) preferred.

Maintain a valid California driver’s license, reliable transportation, adequate auto insurance as required by state law, and insurability by GCTD carrier for those driving GCTD vehicle.

• Proficient in Microsoft Office Suite, spreadsheets, data reporting, accounting/payroll programs and related…