Accounts Payable Coordinator

About

The Role

We are strengthening our Finance team and are looking for a dependable Accounts Payable Coordinator to join our Oxted office. This is a Fixed Term Contract (12 months) in a hands‑on Accounts Payable role in a busy, growing facilities‑management business, processing supplier and subcontractor invoices and helping ensure costs are recorded accurately and suppliers are paid correctly and on time.

• Process supplier and subcontractor invoices and credit notes accurately and promptly.
• Enter job‑related invoices into Joblogic and the finance system.
• Check invoice details, VAT, jobs, purchase orders, worksheets, coding, approvals and supporting information.
• Update invoice, purchase‑order and relevant job statuses so the current position is visible and accurate.
• Monitor shared invoice queues and route documents and queries to the correct owner.
• Respond to routine supplier queries and provide copy invoices, remittances or status updates where appropriate.
• Obtain and reconcile supplier statements and follow up missing invoices, credits and unresolved items.
• Support scheduled and ad‑hoc payment‑run preparation.
• Maintain query, approval and unentered‑invoice trackers and elevate overdue or unusual items.
• Complete month‑end processing and evidence by the agreed timetable.
• Follow financial controls.
• Support process improvements, workflow automation and implementation of a future finance system.

• Experience in Purchase Ledger, Accounts Payable, finance administration or another high‑volume processing environment.
• Good attention to detail and confidence checking invoices and supporting documentation.
• Comfort using Excel, email, shared folders and finance systems.
• Ability to organise work around daily, payment‑run and month‑end deadlines.
• Clear and professional communication with suppliers and colleagues.
• A dependable approach: complete work accurately, follow actions through and elevate when something does not look right.

• Experience using Joblogic or a comparable job‑management system.
• Experience in facilities management, construction, engineering or outsourced services.
• AAT study or an interest in developing a career in transactional finance.
• Experience with invoice workflow, OCR or shared‑inbox tools.

• Competitive starting salary.
• 25 days holiday plus bank holidays.
• Modern, comfortable offices.
• Core
  
  Hours:
  
  Monday – Friday 8:00am – 17:00pm.
• Flexibility for hybrid working.
• Company pension scheme.
• Employee assistant programme for wellbeing and support.

Linaker Limited is an equal opportunities employer committed to diversity and inclusion. We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.