Commercial Administrator

We have an exciting opportunity for a Commercial Administrator to join our team within Vistry South East, at our office in Caterham, Surrey. As our Commercial Administrator, you will ensure the smooth running of the Commercial Department, and ensure it operates accurately and efficiently in accordance with agreed timetables, whilst assisting with the team providing admin support as and when required.

We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated. Let’s cut to the chase, what’s in it for you...

• Competitive basic salary and annual bonus
• Salary sacrifice car scheme available to all employees
• Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
• 2 Volunteering days per annum
• Private medical insurance, with employee paid cover
• Enhanced maternity, paternity and adoption leave
• Competitive pension scheme through salary sacrifice
• Life assurance at 4 x your annual salary
• Share save and share incentive schemes
• Employee rewards portal with many more benefits

• Behave in line with our company values – Integrity, Caring and Quality
• 3 GCSE’s or equivalent qualifications including Maths and English
• Experience working in a commercial business environment
• Good understanding of Microsoft Office, Excel, Outlook
• Excellent analytical skills and organisation
• Strong mathematical and IT ability
• Ability to work under pressure and meet deadlines
• Ability to work to high degree of accuracy
• Good telephone manner
• Excellent communications skills
• Experience in working in a fast paced, changing environment where priorities can change daily
• A good communicator/listener
• Good team working skills
• Willing to work extra to meet deadlines as and when the business needs require it

• BTEC diploma or certificate in administration / finance
• Experience working for a residential house builder ideally within a payment processing environment
• Basic understanding in using COINS house building software

• Input and retrieval of data from the in‑house computer system.
• General administration tasks related to the commercial function as noted by the department heads.
• Telephone communication with site staff, suppliers and other departments.
• Dealing with general enquiries from other departments within the business.
• Maintain the group age debt report for the region to keep debt to a minimum.
• Maintenance of electronic filing systems and archiving when necessary.
• Sort and process incoming and outgoing post to include date stamping in line with HMRC requirements.
• Check invoices are correct for VAT or materials/labour deductions for tax purposes.
• Log queries on invoices to suppliers through to credit or payment.
• Process electronic/paper invoices in line with the groups 3‑way payment process.
• Produce and maintenance of supplier and subcontractor statements in relation to their accounts.
• Arranging and communicating monthly Forecast meeting agendas.
• Maintain and update supply chain documentation.

We build more than homes, we’re making Vistry. Being a responsible developer and award‑winning employer means we live each day through our ethos – doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empowerus to develop sustainable communities across affordable and private housing. We work in a partnership‑led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes.

Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five house builder with a five‑star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach. Join us in making Vistry.

• Entry level

• Full‑time

• Other
• Construction

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