Executive Ministry Project Manager

Executive Ministry Project Manager

James River Church

The Executive Ministry Project Manager to the Executive Ministry Pastors will serve as a member of the Lead Pastor’s administrative staff and assist with various duties as assigned by the Executive Ministry Pastors. The manager will support the logistical, communication, and planning needs of the Executive Ministry Pastors and assist in accomplishing the priorities of the Lead Pastor’s office.

• Coordinate tasks and timelines for the Executive Ministry Office administrative staff.
• Guard the schedule and priorities of the Executive Ministry Pastors by gatekeeping requests, communication, and approvals.
• Anticipate needs, challenges, and opportunities, and proactively provide solutions.
• Translate vision and direction from the Executive Ministry Pastors into actionable plans, workflows, systems, and timelines.
• Manage an accurate and up-to-date Executive Planning calendar.
• Keep assigned projects moving forward with clear communication, departmental coordination, and timely updates on progress.
• Maintain an understanding and attitude of personal responsibility for all projects related to the office.
• Manage the Executive Ministry Office budget as directed.

• Oversee planning, logistics, communication, and execution of special projects.
• Oversee the development of project timelines, team building, and cross-departmental collaboration to ensure excellence and timely execution.
• Gather research and data to prepare reports as directed.

• Assist the Executive Ministry Pastors with office communication (email, phone calls, etc.).
• Serve as an editor at the direction of the Executive Ministry Pastors.
• Compose letters when requested and ensure all correspondence is mailed in a timely manner.
• Assist the Executive Ministry Pastors in the management of their calendars, including the scheduling of appointments and the updating of their Outlook calendars.
• Assist the Executive Ministry Pastors in the management of physical and electronic files.
• Assist the Executive Ministry Pastors in the management of travel preparation and arrangements.
• Serve as liaison between the Executive Ministry Pastors and staff – with clear, timely, and effective communication.
• Maintain a high degree of confidentiality, wisdom, and discernment related to church operations, personnel information, and pastoral matters.
• Perform other related duties as assigned.

• Bachelor’s degree in Leadership, Business, Management, or a related field preferred.
• Minimum 3 years of experience overseeing teams, projects, or departments.
• Prior event coordinating experience preferred.
• Equivalent combinations of education and experience may be considered.

• Strong leadership, organizational, and time management skills.
• Excellent written and verbal communication ability.
• High attention to detail with the ability to plan ahead and anticipate needs.
• Ability to maintain confidentiality, professionalism, and emotional intelligence.
• Demonstrated ability to lead teams toward excellence under pressure and tight timelines.
• Knowledge of modern office methods, filing, telephone techniques, office equipment, English usage, spelling, grammar, and punctuation.
• Experience using Microsoft Word, Excel, Publisher, and Outlook.
• Effective oral and written communication.
• Good judgment, honesty, integrity, responsibility, and punctuality.
• Ability to work in a fast‑paced environment while meeting critical deadlines.
• Decision making and problem‑solving abilities.
• Maintain a high level of confidentiality.
• Detail‑oriented, accurate, ability to multi‑task and handle frequent interruptions.
• Ability to perform secretarial and clerical duties with speed and accuracy without immediate supervision.
• Ability to establish and maintain effective working relationships with supervising personnel, co‑workers, civic organizations, business professionals, and the general public.

• Develop and maintain a close personal walk with the Lord.
• Daily devotionals with the Lord.
• Daily dependence on the empowerment of the Spirit.
• Develo…