Facilities Coordinator - SC;

Job Summary

The Facilities Coordinator will assist the Facilities Department by completing administrative duties connected with all aspects of Facilities. They will also act as an interdepartmental liaison helping to ensure the efficient flow of information between the Facilities Department and all other departments within James River Church. This position requires that the candidate actively attend and have completed Grow Track with approval as a Dream Team member.

• Answer and screen incoming calls for the Facilities cell phone and the Maintenance Manager as necessary.
• Maintain radio and phone dispatch and communication for the Facilities Team.
• General clerical duties include photocopying, faxing, and e‑mails.
• Maintain digital and hard copy file systems.
• Create and revise systems and documents, as necessary.
• Responsible for HVAC scheduling and adjustments.
• Assist in developing and maintaining checklists, fleet management, warehouse inventory, etc.
• Generate weekly reports for the South Campus Facilities team.
• Maintain and manage the contact list of suppliers and contractors.
• Record‑keep and manage loaning of tools, equipment, and/or vehicles to church department personnel.
• Verify individuals are approved drivers with HR prior to scheduling the use of a church vehicle.
• Help manage Work Ticket and Work Order systems in conjunction with Maintenance Manager.
• Assist in developing work plans to accomplish the objectives and goals for the South Campus maintenance, building support, and custodial team.
• Assist with coordinating the daily and special event set‑ups and resetting of the building following eSpace directive.
• Provide support as timeline dispatch at South Campus during events.
• Assist in creating a timeline for events at the South Campus.
• Responsible for loading dock organization which includes, but is not limited to shipping, receiving, and organization of spaces. This includes staff contact for incoming items and keeping the dock clear for incoming shipments.
• Ordering keys, maintaining a key log, key organization, and distribution of keys to approved personnel via key requisition.
• Perform other related duties not in job description that fit the needs of the facilities department. Assist needs of maintenance and custodial department.
• Mandatory event attendance.

• High school diploma.
• Two (2) years of administrative experience.
• Any equivalent combination of training and experience.
• Called to support ministry.
• This position requires that candidates be actively attending and have completed Grow Track with approval as a Dream Team member.

• Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; and English usage, spelling, grammar, and punctuation.
• Ability to understand and control HVAC system.
• Ability to manage physical duties of the job including lifting 40lbs, bending, pushing, sitting, standing, walking, kneeling, twisting, and reaching.
• Ability to get along well with others and handle confidential matters.
• Ability to manage time and multiple priorities to meet deadlines.
• Ability to communicate effectively and professionally, orally and in writing.
• Computer skills including Microsoft Suite (Excel, Outlook, Word, and Teams).
• Must be punctual, pleasant, and tactful with professional appearance and conduct.
• Exhibit professionalism and always maintain confidentiality.
• Capacity to interact positively with and provide service to others at all levels within James River Church.
• Ability to establish and maintain effective working relationships with supervising personnel, coworkers, civic organizations, business professionals, and the public.
• Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
• Ability to work in a fast‑paced environment while meeting critical deadlines.
• Must have strong analytical skills.

Entry level

Full‑time

Management and Manufacturing

Religious Institutions