Missions Trip Coordinator

Coordinate all aspects of Missions trips under the direction of the Missions Coordinator.

• Coordinating and pricing all mission trips.
• Collaborate with the Missions Coordinator on trip selection, team leaders, and trip cost.
• Managing and staffing all mission-related booths during Missions’ emphasis and any James River Church event requiring a missions-related booth.
• Assist Missions Coordinator with other missions-related duties.
• Meetings, emails, and calls with Team Leaders to keep up to date.
• Coordination of the master team member lists.
• Coordination of scheduling team meetings, agendas, etc.
• Make eSpace reservations for meetings held at James River Church campuses.
• Coordination of refreshments for second and fourth team meetings, and a meal for third meeting.
• Coordination of team budgeting and purchase of supplies.

Coordinate all aspects of Missions trips under the direction of the Missions Coordinator.

• Coordinating and pricing all mission trips.
• Collaborate with the Missions Coordinator on trip selection, team leaders, and trip cost.
• Coordinating mission volunteers.
• Managing and staffing all mission-related booths during Missions’ emphasis and any James River Church event requiring a missions-related booth.
• Assist Missions Coordinator with other missions-related duties.

• Meetings, emails, and calls with Team Leaders to keep up to date.
• Coordination of the master team member lists.
• Coordination of scheduling team meetings, agendas, etc.
• Make eSpace reservations for meetings held at James River Church campuses.
• Coordination of refreshments for second and fourth team meetings, and a meal for third meeting.
• Coordination of team budgeting and purchase of supplies.

• Coordination of income documentation and trip reports.
• Coordination of t‑shirt orders, etc.
• Coordination of team member paperwork (applications, passports, visas, releases, insurance information, etc.) completion, filing, submission to Assemblies of God World Missions, travel agent, etc.
• Maintain team leader trip folder/binder.
• Maintaining up‑to‑date master forms and filing appropriately on the network drive.
• Coordination with travel agent, missionary, etc. as necessary.
• Reserve trip meetings in eSpace.
• Scheduling dream team for missions related activities.
• Perform Notary Public duties for Missions team members as needed.

• Coordination with travel agent – dates, contracts, payments, etc.
• Expense processing – flights, in‑country, project funds, emergency money, etc.
• Coordinate with the Digital Marketing team regarding mission trip listings on the James River Church website.
• Missions’ emphasis Sunday(s) coordination.
• Schedule and Prepare for Missions Trip Informational Meetings; be prepared to speak to attendees.
• Maintenance of Team Leader manual.
• Complete trip reference sheets.
• Be “on call” during trips.
• Coordination of team at airport on leaving day.
• Assist with English Language Learners ministry.

• Two (2) years of general clerical experience.
• Any equivalent combination of training and experience.

• Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation.
• Ability to get along well with others and handle confidential matters.
• Ability to manage time and multiple priorities to meet deadlines.
• Ability to communicate effectively and professionally orally and in writing.
• PC skills including spreadsheet, database query and word processing.
• Must be punctual, pleasant, and tactful with professional appearance and conduct.
• Exhibit professionalism and always maintain…