Missions Trip Coordinator

Missions Coordinator

Coordinate all aspects of Missions trips under the direction of the Missions Coordinator.

Essential Responsibilities & Duties

• Coordinating and pricing all mission trips.
• Collaborate with the Missions Coordinator on trip selection, team leaders, and trip cost.
• Coordinating mission volunteers.
• Managing and staffing all mission-related booths during Missions' emphasis and any James River Church event requiring a missions-related booth.
• Mission Team Leader Coordination:
• Meetings, emails, and calls with Team Leaders to keep up to date.
• Coordination of the master team member lists.
• Coordination of scheduling team meetings, agendas, etc.
• Make eSpace reservations for meetings held at James River Church campuses.
• Coordination of refreshments for second and fourth team meetings, and a meal for third meeting.
• Coordination of team budgeting and purchase of supplies.
• Administrative Duties:
• Coordination of income documentation and trip reports.
• Coordination of t-shirt orders, etc.
• Coordination of team member paperwork (applications, passports, visas, releases, insurance information, etc.) completion, filing, submission to Assemblies of God World Missions, travel agent, etc.
• Maintain team leader trip folder/binder.
• Maintaining up-to-date master forms and filing appropriately on the network drive.
• Coordination with travel agent, missionary, etc. as necessary.
• Reserve trip meetings in eSpace.
• Scheduling dream team for missions related activities.
• Perform Notary Public duties for Missions team members as needed.
• Other Responsibilities:
• Coordination with travel agent – dates, contracts, payments, etc.
• Expense processing – flights, in-country, project funds, emergency money, etc.
• Missions' emphasis Sunday(s) coordination.
• Schedule and Prepare for Missions Trip Informational Meetings; be prepared to speak to attendees.
• Maintenance of Team Leader manual.
• Complete trip reference sheets.
• Be "on call" during trips.
• Coordination of team at airport on leaving day.
• Assist with English Language Learners ministry.

Job Requirements

Two (2) years of general clerical experience.

Any equivalent combination of training and experience.

Knowledge, Skills, & Abilities

• Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation.
• Ability to get along well with others and handle confidential matters.
• Ability to manage time and multiple priorities to meet deadlines.
• Ability to communicate effectively and professionally orally and in writing.
• PC skills including spreadsheet, database query and word processing.
• Must be punctual, pleasant, and tactful with professional appearance and conduct.
• Exhibit professionalism and always maintain confidentiality.
• Capacity to interact positively with and provide service to others at all levels within James River Church.
• Ability to establish and maintain effective working relationships with supervising personnel, coworkers, civic organizations, business professionals, and the public.
• Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
• Ability to work in a fast-paced environment while meeting critical deadlines.
• Must have strong analytical skills.

Code of Conduct and Character

James River Church is Pastor-led, and staff driven with board oversight. James River Church staff are expected and considered to share in the responsibility of practicing and propagating the Christian gospel message and upholding the doctrine of the Church (the employer), as stated on our website and in our Bylaws. As leaders and ministers of the gospel, staff therefore agree to the following:

• Develop and maintain a close personal walk with the Lord including:
• Daily…