Medical Office Administrator

Paarl, South Africa | Posted on 09/09/2026

A busy multidisciplinary psychology practice is looking fora vibrant, articulate, and experienced Administrator in Paarl. The candidate must be able to work independently and as part of a team. Reliable transport is required.

• Managing the diaries of allocated clinicians.
• Scheduling of appointments.
• Contacting newly referred clients for appointments.
• Responding to inquiries.
• Maintaining professional communication.
• Switchboard management.
• Receiving clients in the reception area.
• Collection of payments.
• Dealing with claim queries and PMB applications to medical aids.
• Managing medical aid queries.
• Follow up on unpaid accounts.
• Assist with account queries.
• Daily cash up for the branch.
• Manage petty cash for the branch.
• Ensure the practice is always neat and tidy.

Qualifications:

• Matric
  - Essential

Experience

• Minimum of two years’ experience as administrator in the medical/allied health professions industry
  - Essential
• Experience in at least one medical management software program – Essential
• Experience in doing billing and collections of payments
  -Essential.
• Having GoodX experience will be an advantage.

Required skills:

• The ability to manage 3 to 4 psychologists’ diaries with accuracy and precision:
• The ability to work under pressure.
• Strong knowledge of practice management systems.
• Excellent communication skills and fluency in English and Afrikaans.
• Financial management skills, such as daily cash up andpetty cash.

Monthly market related salary

Training & onboarding and continuous individual professional development.