Executive Assistant

About Health Works Health Works  Medical partners with employers to keep their work forces healthy, safe, and ready to work. Our services span occupational health, workplace injury care, employee wellness, and customized employer healthcare programs. As we grow, we are looking for a dependable, service-minded teammate who enjoys making things run smoothly, supporting others, and taking ownership of the details that matter.

The Opportunity The Executive Assistant provides trusted administrative and organizational support to the CEO and Health Works leadership team. This hands-on role coordinates executive calendars, meetings, communications, general office activities, and routine finance administration, including accounts payable.

Key Responsibilities Executive & Leadership Support Coordinate executive calendars, appointments, meetings, travel, and related logistics.

Prepare agendas, presentations, meeting materials, notes, and action-item follow-up for recurring executive and management meetings.

Support executive correspondence, scheduling requests, confidential documents, and deadline tracking.

Keep leadership priorities, files, and commitments organized and accessible.

General Administration & Office Coordination Support day-to-day administrative needs across the organization, including records, documentation,purchasing, and supplies.

Coordinate internal and external meetings, office activities, vendors, and general inquiries.

Assist with routine reporting, document preparation, and process improvements.

Provide responsive administrative support to multiple leaders, with priorities established by the CEO.Finance & Accounts Payable Receive, organize, code, and enter vendor invoices; route invoices for approval under established procedures.

Maintain vendor records, payment documentation, and accounts payable tracking; communicate with vendors about invoice questions.

Prepare payment batches for authorized review and release; support purchasing, receipts, expense reports, and company credit card documentation.

Assist Finance with basic reconciliations, reporting, and recordkeeping while observing confidentiality and separation of approval duties.

Internal Coordination & Culture Coordinate internal announcements, leadership communications, company meetings, and organizational updates.

Partner with HR on the logistics of employee recognition, team events, onboarding activities, and appreciation efforts.

Provide administrative assistance with executive projects, deadlines, reports, and special initiatives.

Key Measures of Success Accurate, proactive calendar management and reliable executive responsiveness.

Meetings prepared on time, with clear notes, assigned actions, and timely follow-up.

Accurate, timely invoice processing and complete supporting finance records.

Organized administrative workflows, dependable communication, and strong confidentiality.

Improved executive efficiency and effective support across departments.

Our Culture & Core Values — ACTSAt Health Works, our ACTS values guide how we serve clients and support one another:

Always Caring:
We treat people with compassion and respect.

Customer Focused:
We anticipate needs and follow through on commitments.

Team Player:
We communicate openly, collaborate, and succeed together.

Servant Heart:
We lead with humility, take ownership, and roll up our sleeves to help.

Who Thrives at Health Works?

Our ideal teammate is dependable, personable, organized, resourceful, and coachable. They anticipate needs, welcome feedback, use good judgment, and bring positive energy to a growing, entrepreneurial organization.

How to Apply

We are looking for more than a great résumé. We want to get to know the person behind it!

Step 1:
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