Freight Rail Utility Coordinator

Join HDR as a Freight Rail Utility Coordinator. HDR employee-owners are committed to a welcoming environment where each of us is valued and respected. We empower everyone to bring their authentic selves and new ideas to work every day. HDR fosters a culture of inclusion across our company and communities. What is our impact on the world?

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• Assist with the identification, communication, and resolution of utility conflicts on Transportation/Roadway projects.
• Assist with the management and coordination of Subsurface Utility Engineering (SUE) investigations, schedule, and submittals.
• Perform utility records research, obtain project utility company contacts, existing maps and plans, prepare contact ledgers, and assist in utility conflict tracking reports.
• Work independently and with the project team, coordinating with utility companies and roadway engineers to meet client needs and objectives.
• Assist with and prepare client deliverables, utility exhibits, project guides, project reviews, project invoices, expense reports, and project monitoring/field verification, as needed.
• Apply company and client quality assurance guidelines and procedures for project documents, time, and budget management.
• Assist in reviewing and performing QA/QC of utility company agreements, plans, specifications, cost estimates, and invoices to ensure compliance with applicable rules and client requirements.
• Maintain frequent verbal and written communication between project managers, clients, and utility owners to ensure schedules are met and regulatory compliance.
• Assist with and conduct meetings, presentations, and minutes for in-person and virtual meetings.
• Support Project Managers in developing proposal elements, project scope, budgets, and schedules.
• Type, format, and organize project documents, reports, specifications, and correspondence.
• Create and maintain paper and electronic files.
• Travel requirements are typically 10% of time.
• Perform other duties, as assigned.

• Bachelor's degree
• Ability to read and understand contractual documents, including deeds, engineering plans, sub-contractor proposals, reimbursement agreements, occupancy and use agreements, etc.
• Basic understanding of real estate principles and the ability to read and understand easements, deeds, legal descriptions and general documents associated with property rights
• Proficiency in Bluebeam Revu, ArcGIS, KMZs, AutoCAD, or Micro Station
• Familiarity with the Transportation/Roadway/Utility industry

• Technical degree or a combination of education and relevant experience
• A minimum of 3 years of related experience
• Proficiency in Microsoft Office, specifically Word, Excel and Outlook
• Ability to read and understand civil transportation engineering design plans
• Ability to read and understand utility installation and adjustment plans
• Strong communication, organization, attention to detail, scheduling and problem-solving skills
• An attitude and commitment to being an active participant of HDR's employee-owned culture

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

• Primary
  
  Location:
  
  United States-Tennessee-Memphis
• Other Locations:
  United States-Kentucky-Louisville, United States-Kentucky-Paducah, United States-Tennessee-Chattanooga, United States-Kentucky-Lexington, United States-Tennessee-Nashville, United States-Kentucky-Elizabethtown
• Industry: Freight Rail
• Schedule:
  
  Full-time
• Employee Status:
  Regular
• Business Class:
  Railway Design
• Job Posting:
  Aug 12, 2025

HDR is an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records. For details, see