Co-Curricular & Sports Administrator

Job Description

The postholder’s duties will involve, but will not necessarily be limited to:

• Oversee administrative aspects of co‑curriculum including registration, cover arrangements, lists and routine administration.
• Allocate activities for pupils and staff on a term‑by‑term basis, to include weekends.
• Publicise the programme to pupils, measure and coordinate pupil participation and satisfaction with the programme.

• Support the purchasing of equipment for generalised sport or physical education needs.
• Support the facility hire required for the sports department and liaise with external coaches as required.
• Co‑ordinate a booking system for equipment and complete an annual audit.

• Ensure every student in the Senior School section has signed up to the required Games options on SOCS each term.
• Put in place, and continually monitor, systems for ensuring that every pupil is attending his or her agreed sporting activity and that unexplained absences are chased up.
• Support communication of fixtures lists, pre‑season sport and sports camps to pupils, parents and staff and the wider community when relevant.

• Ensure that an accurate fixture list for each sport is produced by the deadline for each term’s Almanack (calendar) and that any additional fixtures are sanctioned by the Deputy Head Co‑Curriculum.
• Ensure fixtures/pre‑seasons training/tours/facility use avoid clashes with other activities by liaising with other departments and sections.
• Ensure that the SOCS online sports calendar is updated.
• Ensure that appropriate transport and catering requirements for all fixtures is timely and accurate (done by Heads of Sport).
• Track attendance at fixtures and collate clashes for Heads of Sport for school calendared events.
• Support communication of fixtures lists to pupils, parents, staff and the wider community when relevant.

• Provide administrative support for termly sports assemblies and marketing reviews, liaising with the Heads of Sport and team coaches for content as required.
• Oversee the administration of the Sports Scholars Assessment Day and ensure that formalised annual reviews of the Sports Scholars are recorded and completed.
• Oversee the organisation of admin support for House Sports competitions each term and the annual Sports Day in KES.
• Oversee and develop an Athletic Development Programmes for all sport and pupils across the school.
• Support communication pre‑season sport and sports camps to pupils, parents, staff and the wider community when relevant.

This description is not exhaustive and may well be subject to change over time. The intention is to offer candidates an accurate impression of the expectations commensurate with the post and an outline of the role as it is envisaged at this time.

• Monday - Friday 8.30am - 5.30pm, term time + 3 weeks.
• Start Date:
  
  1st September 2026
• Salary: £25,146

• Enrolment in the statutory auto‑enrolment pension scheme. The employer and employee contribution rates for the auto‑enrolment pension scheme are currently:
  Employee contribution 5% and Employer contribution 3%.
• Members of staff may educate their own children in any of the three parts of the school or at Fairstead House, subject to availability of places and successful admissions procedures. Staff currently enjoy a discretionary discount on fees for children in Reception year onwards, details of which will be provided upon request.
• The School offers a private healthcare insurance scheme, which staff may opt to join, at their expense, shortly after the start of each academic year (the policy starts on 1st November each year). The scheme can only be joined at the start of the policy year, not part‑way through the year.
• School lunch provided when at work over lunch time and tea and coffee throughout the day.
• Limited use of school gym facilities (during specific times) and use of the school swimming pool at specific times (during summer school holidays - small fee applies)
• Limited free on‑site parking.
• Employees and their dependants have access to a 24/7 Employee Assistance Programme
• Access to Salary Sacrifice Schemes such as:
  Cycle2
  
  Work, Home and Tech Scheme and Local Gym Membership.
• Members of staff are entitled to 10% discount on all King’s Ely school uniform ordered for their own children from Schoolblazer.
• Discounts at local businesses including Poet's House, The Almonry Kitchen & Tearoom, Ely Grazing Company, Sushi and Salad, Griddle Bar and Meathouse, and The Pantry (Newmarket).
• King’s Ely is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure & Barring Service.

We appreciate your effort in completing this application and for your interest in working for King’s Ely.