Administrative Assistant II - Mail Room - Beto Unit

Administrative Assistant II - Mail Room - Beto Unit (042048)

Job Summary: Performs routine administrative support work, providing assistance with filing systems, disseminating information, preparing and editing reports and documents. Works under moderate supervision with limited latitude for independent judgment.

• Prepares, edits, and distributes correspondence, reports, forms, and other documents; coordinates work with other departments, units, and staff.
• Reviews inmate correspondence, processes denials content received in violation of correspondence rules, and responds to inmate inquiries regarding rules, regulations, policies, and procedures.
• Performs data entry, retrieval, and data searches; assists in preparing reports; maintains files and records for the unit mail room operations.
• Maintains log of inmate special, legal, and media mail; processes electronic communications, certified mail, and packages received.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

• Education, Experience, and Training:
  • Graduation from an accredited senior high school or equivalent or GED.
  • Customer service, clerical, administrative support, technical program support, mail room, or correctional unit operations experience preferred.
• Knowledge and
  
  Skills:
  
  
  • Knowledge of office practices and procedures.
  • Knowledge of mail room operations and agency rules, regulations, policies, and procedures regarding inmate mail preferred.
  • Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
  • Skill to communicate ideas and instructions clearly and concisely.
  • Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
  • Skill to interpret and apply rules, regulations, policies, and procedures.
  • Proficiency in the use of computers and related equipment in a stand‑alone or local area network environment.
  • Skill to prepare and maintain accurate records, files, and reports.
• Additional Requirements With or Without Reasonable Accommodation:
  • Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
  • Conditions include working inside, around machines with moving parts, radiant and electrical energy, working closely with others, working alone, protracted or irregular hours, and traveling by car, van, bus, and airplane.
  • Equipment used includes computer and related equipment, calculator, copier, fax machine, telephone, cart, dolly, and automobile.

Entry level | Full‑time | Administrative

Administrative and Support Services