Executive Assistant

Location: South Florida preferred; primarily remote

Employment Type: Full-time

Base Salary: $55,000–$60,000

Benefits: Health/medical benefits, paid vacation, and standard full-time employee benefits

Our client is a growing international, mission-driven media organization focused on strengthening relationships between Latino communities, journalists, and global thought leaders through news, media engagement, education, and fellowship programs.

The organization operates across the U.S. and internationally and is experiencing significant growth in both its programs and impact. The environment is collaborative, entrepreneurial, fast-moving, and closely connected to the 24/7 news cycle.

Tri Search has been exclusively retained to lead this search. Tri Search is an international, full-service talent acquisition firm recognized by Forbes and Hunt Scanlon as a leading nationwide recruiting firm, partnering with organizations across industries and functions to identify high-impact talent.

Our client is seeking a highly organized, proactive Executive Assistant to support senior leadership in a fast-paced, international media environment.

This person will work closely with the Director of Operations while providing support to the CEO and Chief Communications Officer. The ideal candidate can think quickly, anticipate needs, manage changing priorities, and operate independently without requiring significant hand-holding.

The organization works in a dynamic media environment where schedules, travel, and priorities can change quickly, making adaptability, discretion, sound judgment, and exceptional attention to detail essential.

• Provide high-level administrative and executive support to senior leadership
• Manage complex calendars, meetings, and scheduling
• Coordinate domestic and international travel, including last-minute changes
• Prepare correspondence, meeting materials, itineraries, and follow-up items
• Track expenses, action items, and deadlines
• Support Board, donor, and stakeholder-related logistics
• Assist with day-to-day operational needs and special projects
• Maintain confidentiality when handling sensitive executive and organizational matters
• Communicate professionally with internal and external stakeholders
• Occasionally assist with in-person needs in South Florida
• Work closely with the Director of Operations and maintain regular communication with leadership

• Professional fluency in Spanish and English
• Ability to read and write professionally in Spanish
• Prior experience supporting senior executives
• Strong preference for experience supporting a CEO, founder, president, or C-suite leadership
• Exceptional organization and attention to detail
• Strong judgment and ability to think independently
• Ability to anticipate needs and solve problems proactively
• Experience coordinating complex executive travel
• Ability to manage multiple priorities in a fast-moving environment
• Excellent verbal and written communication skills
• High level of discretion and professionalism
• Comfortable working independently in a primarily remote environment

• Based in South Florida, particularly Miami, Hollywood, Fort Lauderdale, or surrounding areas
• Previous nonprofit experience
• Experience with in media, communications, public relations, philanthropy, or another mission-driven organization
• Experience working with distributed or international teams
• Strong employment tenure and demonstrated stability in previous positions
• Experience supporting Board members, donors, or external stakeholders

This position is primarily remote, with South Florida candidates strongly preferred because…