Administrative Assistant-Level 2 - Experienced

Join Our Team as an Experienced Administrative Assistant!

Are you an organized professional with a passion for supporting corporate learning initiatives? Join us at Next Era University, located in beautiful Palm Beach Gardens, FL. As an essential part of our team, you will coordinate and administer the day-to-day logistics of instructor-led training and other learning activities. Partner with facilitators, employees, internal departments, and vendors to ensure our training programs are effectively scheduled, prepared, delivered, and recorded.

• Coordinate logistics for instructor-led training classes and learning events.
• Collaborate with facilitators to establish class schedules and training requirements.
• Manage classroom reservations and schedules for Next Era University.
• Set up classrooms, submit facilities tickets, and ensure readiness for training.
• Administer the Learning Management System (LMS) for classroom training.
• Monitor and respond to requests in shared mailboxes.
• Maintain training calendars and order necessary supplies.
• Coordinate with departments and vendors to resolve logistical issues.
• Audit and process invoices according to accounts payable procedures.
• Interact professionally with employees and leaders at all levels.
• Maintain accurate records and support special projects as needed.

• High school diploma or GED.
• Five or more years of relevant administrative, operations, or training coordination experience.

• Experience with instructor-led training coordination.
• Proficiency in administering a Learning Management System (LMS), preferably SAP Success Factors.
• Experience managing shared mailboxes, calendars, and room reservations.
• Proficiency with Microsoft Office applications.
• Experience in processing invoices and chargebacks.
• Strong organizational, time-management, and communication skills.
• Demonstrated customer service and problem-solving abilities.

Ready to make a difference in our corporate learning environment? Apply now and become a vital part of our team!