More jobs:
Administrative Assistant-Level 2 - Experienced; Ye
Job in
Palm Beach Gardens, Palm Beach County, Florida, 33410, USA
Listed on 2026-10-09
Listing for:
Robert Half
Seasonal/Temporary
position Listed on 2026-10-09
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry
Job Description & How to Apply Below
Description
+ Position:
Administrative Assistant - Level 2 / Administrative Technician
+
Location:
100% ONSITE at Palm Beach Gardens, Florida, 33418, United States
+ Type:
Temporary Contract
+ Experience Level: 5+ years of relevant experience
+
Education:
High School Diploma or GED required;
Associate degree preferred
Key Responsibilities
+ Coordinate end-to-end logistics for instructor-led training classes and learning events.
+ Partner with facilitators to establish class schedules and coordinate training requirements.
+ Reserve classrooms and manage classroom schedules for Next Era University and Quality training.
+ Coordinate classroom setup, including submitting facilities tickets and ensuring rooms are prepared for training.
+ Perform Learning Management System (LMS) administration, including scheduling classes, managing rosters, recording training completions, processing chargebacks, and resolving employee LMS account issues.
+ Monitor and respond to requests received through shared Next Era University and Quality mailboxes.
+ Manage and maintain training calendars.
+ Order and maintain classroom training materials and office supplies.
+ Coordinate with internal departments and external vendors to resolve scheduling, facilities, logistical, and administrative issues.
+ Audit and process invoices according to established accounts payable procedures.
+ Produce and interpret reports, address reporting issues, and assist with analysis and special projects.
+ Maintain accurate training, scheduling, and administrative records.
+ Interact professionally with employees and leaders at all levels of the organization.
+ Support special projects and learning initiatives as requested.
Required Qualifications
+ High School Diploma or GED.
+ 5+ years of relevant administrative, operations, training coordination, or related experience.
+ Strong organizational and time-management skills.
+ Strong attention to detail and commitment to accurate recordkeeping.
+ Strong written and verbal communication skills.
+ Demonstrated customer service and problem-solving abilities.
+ Ability to manage multiple priorities and work independently within established guidelines.
+ Proficiency with Microsoft Office products.
Requirements
Preferred Qualifications
+ Experience coordinating instructor-led training, meetings, events, or similar activities.
+ Experience administering a Learning Management System (LMS), preferably SAP Success Factors.
+ Experience managing shared mailboxes, calendars, room reservations, and scheduling.
+ Proficiency with Microsoft Outlook, Teams, Excel, and PowerPoint.
+ Experience processing invoices, purchase orders, or chargebacks.
+ Experience coordinating with vendors and internal business partners.
+ Ability to work independently while collaborating effectively with facilitators, employees, vendors, and other departments.
Key Competencies
+ Customer Focus
+ Planning & Organization
+ Attention to Detail
+ Communication
+ Problem Solving
+ Collaboration
+ Accountability
+ Adaptability
What Success Looks Like
+ Training classes and learning events are scheduled and prepared accurately and on time.
+ Classroom reservations, setups, rosters, and training records are consistently maintained.
+ LMS records and training completions are processed accurately.
+ Shared mailbox requests and scheduling issues are addressed promptly.
+ Facilitators and employees receive responsive and professional support.
+ Invoices, chargebacks, supplies, and administrative records are processed accurately.
+ Scheduling or logistical issues are proactively identified and resolved.
Top Requirements
+ 5+ years of administrative, operations, or training coordination experience.
+ Experience coordinating training sessions, meetings, events, classrooms, or complex scheduling activities.
+ Strong experience with Microsoft Outlook, Teams, Excel, and PowerPoint.
+ Strong calendar, scheduling, recordkeeping, and organizational skills.
+ LMS experience is highly preferred, particularly SAP Success Factors.
+ Strong customer service, communication, and problem-solving skills.
+ Ability to independently manage multiple priorities in a fast-paced corporate environment.
Please note:
This is a temporary contract opportunity located in Juno Be
Talent Match®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology,…
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