Administrative Assistant-Level 2 - Experienced; Ye

Administrative Assistant - Level 2 / Administrative Technician

Location:

100% ONSITE at Palm Beach Gardens, Florida, 33418, United States

Type:
Temporary Contract

Experience Level: 5+ years of relevant experience

Education:

High School Diploma or GED required;
Associate degree preferred

• Coordinate end-to-end logistics for instructor-led training classes and learning events.
• Partner with facilitators to establish class schedules and coordinate training requirements.
• Reserve classrooms and manage classroom schedules for Next Era University and Quality training.
• Coordinate classroom setup, including submitting facilities tickets and ensuring rooms are prepared for training.
• Perform Learning Management System (LMS) administration, including scheduling classes, managing rosters, recording training completions, processing chargebacks, and resolving employee LMS account issues.
• Monitor and respond to requests received through shared Next Era University and Quality mailboxes.
• Manage and maintain training calendars.
• Order and maintain classroom training materials and office supplies.
• Coordinate with internal departments and external vendors to resolve scheduling, facilities, logistical, and administrative issues.
• Audit and process invoices according to established accounts payable procedures.
• Produce and interpret reports, address reporting issues, and assist with analysis and special projects.
• Maintain accurate training, scheduling, and administrative records.
• Interact professionally with employees and leaders at all levels of the organization.
• Support special projects and learning initiatives as requested.

• High School Diploma or GED.
• 5+ years of relevant administrative, operations, training coordination, or related experience.
• Strong organizational and time-management skills.
• Strong attention to detail and commitment to accurate recordkeeping.
• Strong written and verbal communication skills.
• Demonstrated customer service and problem-solving abilities.
• Ability to manage multiple priorities and work independently within established guidelines.
• Proficiency with Microsoft Office products.