Child Development Center Assistant Eligibility List Job Palm Desert area,California USA,Administrative/Clerical

Responsibilities

Perform a variety of responsible clerical and secretarial duties involving the use of the independent judgment; maintain current knowledge of departmental functions, procedures and applicable federal and State guidelines.

Receive and record Child Development Center fee payments; submit collected fee payments to appropriate department for deposit; prepare information and materials necessary for budget development; maintain budget records and files.

Update and maintain children's files and records; prepare current child roster and update with information required by State licensing regulations; monitor enrollment figures to assure compliance with licensing requirements and regulations; submit staff employment information to child care licensing department.

Record, type and distribute time sheets for classified employees, tutors and student workers; type a variety of correspondence, memoranda, reports and other materials; assist in the preparation and revision of departmental handbooks; prepare and post weekly staff schedule and contact employees by phone to substitute in the center as needed; record minutes of meetings.

Arrange meetings for the Coordinator; make inquiries and obtain information and documents for the supervisor which involves contact with other departments; develop, revise and maintain filing systems and other clerical procedures.

Perform technical and clerical functions requiring independent judgment and initiative; organize reception office area efficiently to assure parent and child needs are met; coordinate departmental work flow.

Compute federal and State Child Care Food Program base, reduced and free categories of enrolled children and submit monthly claims; compute racial and ethnic ratios according to State reporting requirements.

Monitor and verify lab students, visitors and students from other classes on campus; train and assign duties of clerical workers as assigned.

Conduct tours of centers; operate a variety of office equipment; operate a computer and related software.

Perform related duties as assigned.

Knowledge and Abilities

KNOWLEDGE AND ABILITIES

Knowledge of: Modern office practices, procedures and equipment; financial record-keeping methods, practices and techniques; principles of business forms and report writing; oral and written communication skills; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy; receptionist and telephone techniques;
Child Care Food Program regulations and procedures; computer and software applications, including word processing, spreadsheets and email.

Ability to: Interpret, apply and explain applicable federal, State and District laws, rules and regulations related to Child Development programs and services; understand and follow oral and written instructions; plan and organize work; meet schedules and time lines; post and make arithmetic computations; compose and write letters and reports; maintain complex records; work independently with little direction; input and receive data and information using a word processor or computer;

analyze situations accurately and adopt an effective course of action without immediate supervision; may be required to take dictation and transcribe it accurately; operate a variety of office machines including a computer and applicable software, i.e. word processing, spreadsheets and email.

Education and Experience

Any combination equivalent to: graduation from high school and three (3) years of varied and increasingly responsible secretarial experience including experience in office clerical work involving financial and statistical records maintenance.

Working Conditions

Environment:
Office environment.

Classified Bargaining Unit Position
Classified Staff Salary Range 9
Retirement System:
CalPERS (upon meeting eligibility criteria)
Salary placement is contingent on education, experience, and department budget.
POSITION IS GRANT FUNDED:
Continued employment is contingent upon the availability of Grant /Self-Generated Revenue funds.
This posting is for 1 current vacancy and to establish a 6-month eligibility list for current and future full-time Child Development Center Assistant openings.

Schedule & Location

This position is scheduled 40 hours per week, 12 months per year.
The schedule is Monday – Friday from 7:30 a.m. – 4:30 p.m.
The primary location is Palm Desert Campus.
The schedule and location are subject to change based on District need.

Eligibility and…