HR & Office Coordinator

Griffin Resources is recruiting on behalf of Pro Active Property Management located in Palm Habor, FL.

Pro Active Property Management is a locally owned community association management company serving communities throughout Pinellas and Pasco Counties. We partner closely with Board Members to provide hands‑on management services backed by experienced professionals, responsive communication, and innovative technology.

At Pro Active, we believe a company is only as strong as its people. We foster a family‑like culture by providing our team with the training, tools, support, and opportunities they need to succeed. As we continue to grow, we remain committed to building a collaborative environment where employees are empowered to make an impact, support one another, and contribute to the success of the communities we serve.

We are seeking a dynamic HR & Office Coordinator to support recruiting, people operations, office operations, and day‑to‑day business activities. This role serves as a key support resource for employees, leadership, and the office environment while helping ensure a positive employee experience and efficient business operations.

The HR & Office Coordinator will help lead recruiting efforts, support HR processes, coordinate office operations, and provide administrative support to company leadership. It is a unique opportunity to make a broad impact across people, culture, operations, and organizational growth.

The ideal candidate is highly organized, adaptable, detail‑oriented, proactive, and enjoys wearing multiple hats. Successful candidates take pride in supporting both employees and the overall organization, are willing to jump in wherever needed, and thrive in an environment where no task is too small.

• Oversee day‑to‑day office operations to maintain an organized, professional, and efficient workplace.
• Serve as a primary point of contact for employee office needs, office vendors, service providers, deliveries, products, and general office services.
• Monitor and maintain office inventory, recurring supply orders, subscriptions, storage areas, breakroom supplies, kitchen organization, and other shared office spaces.
• Maintain a clean, organized, and welcoming office environment, including office supply areas, common areas, and shared work spaces.
• Prepare desks, offices, supplies, and work spaces for incoming employees.
• Maintain schedules and records for routine office maintenance and coordinate recurring office tasks, including monthly A/C filter replacement.
• Provide administrative and organizational support to company leadership, including scheduling, meeting coordination, correspondence, documentation, and follow‑up.
• Assist with company meetings, presentations, training materials, reports, special projects, and employee engagement initiatives.
• Coordinate employee engagement initiatives, office events, birthday celebrations, team lunches, and other culture‑building activities.
• Provide support to leadership and business development initiatives through administrative assistance, mailings, and special projects as needed.
• Manage and maintain company social media channels, including planning, creating, scheduling, and publishing content.
• Assist with the development and coordination of marketing collateral and branded materials.
• Prepare and process monthly association management fee billing, association addendum billing, recurring charges, and additional association charges.
• Assist with monthly client invoicing, billing administration, and supporting documentation to ensure accuracy and timely processing.
• Coordinate with Accounting and appropriate team members to ensure billing information is complete, accurate, and processed in a timely manner.
• R…