AP​/AR Analyst

Victor Sierra Aviation (VSA) is the parent company of McFarlane Aviation, McFarlane Alaska, Tempest Aero Group®, Av8, and Aviation Products Systems. We acquire and build businesses that lead in engineering, manufacturing, and distribution of exceptional aerospace products globally.

Based in Palmer, McFarlane Alaska specializes in parts and performance modifications supporting bush flying (STOL), designing, manufacturing, and distributing high-quality aircraft parts for the aviation market. With over 50 years of combined experience, the team is committed to delivering superior parts with exceptional, old-fashioned customer service.

As an AP/AR Analyst, you’ll be responsible for accounts payable and receivable operations within McFarlane Alaska. On the payable side, you’ll manage invoice processing and 3-way matching, investigate and resolve discrepancies, maintain vendor records, and prepare weekly payments. On the receivable side, you’ll manage cash application, collections, and customer account issues. Across both functions, you’ll work closely with Purchasing, Receiving, Sales, vendors, and customers to resolve issues and keep AP and AR processes running smoothly.

• Manage accounts payable processing within ERP and related AP systems, ensuring accurate invoice processing, 3-way matching, coding, approvals, and supporting documentation
• Perform advanced 3-way match analysis between purchase orders, receiving transactions, and vendor invoices, identifying and resolving discrepancies
• Research and resolve 3-way match exceptions, including pricing variances, quantity mismatches, freight differences, receiving discrepancies, and vendor billing
• Monitor aged receiving reports, unmatched invoices, and system exceptions, proactively driving resolution through collaboration with Purchasing, Receiving, and vendors

• Maintain accurate vendor master data, including W-9 records, 1099 classifications, and banking information
• Prepare and remit vendor payments on a weekly basis, ensuring timely payment to vendors while considering cash flow implications
• Assist with annual 1099 reporting, including vendor verification, system configuration, and IRS filing

• Apply incoming customer payments (checks, ACH, credit card) to the correct invoices and accounts within the ERP system
• Monitor the AR aging report and proactively follow up on past-due accounts to minimize outstanding balances
• Research and resolve billing discrepancies, short-pays, and customer disputes in collaboration with Sales
• Process credit memos, refunds, and account adjustments as needed

• Support credit limit reviews and payment term evaluations for new and existing customers
• Conduct collections outreach (calls, emails, statements) on overdue accounts while maintaining professional customer relationships
• Reconcile the AR sub-ledger to the general ledger and assist with AR-related month-end close activities

• Participate in ERP and AP/AR automation system enhancements, testing, and process improvements
• Support audit preparation, documentation updates, and month-end close activities across both AP and AR
• Analyze AP/AR transactional data to identify opportunities for automation improvements, workflow efficiency, and exception reduction

• Strong analytical and troubleshooting skills with the ability to investigate and resolve complex transactional issues
• Experience working in accounts payable
• Hands-on experience with ERP systems and AP automation…