Oa​/Cts Administrative Assistant

About Us

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields – each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences – then Chugach Government Solutions may be the right fit for you!

Provides administrative, quality control assurance and clerical support for Outreach and Admissions (OA) and Career Transition Services (CTS) contracts. Responsible for the maintenance of government property; outreach reporting systems, procurement, and quality control of all applicant and transition files.

Pay: $22.74 hourly

Hours: M-F, 8am-5:00pm

Retirement Plan:
Eligible to participate in company 401(k) with Company matching after 1 year

Vacation:
Minimum of ten days per year. Actual days are based upon your Service Date

Sick Time:
Eight days per year

Holidays: 12 paid holidays per year

Work Model:
Onsite/In-Office

• Provides overall administrative and clerical support to the OA and CT Services project staff.
• Greets and assists visitors.
• Answers and directs incoming calls.
• Develops and maintains data base to capture daily, weekly, monthly, quarterly, and annual reports on files submitted to center, arrivals, students pending assignment, no-shows, placements, not placed, and barriers for the Outreach and Admissions / Career Transition Services (OA/CTS) Manager.
• Assists OA/CTS Manager with generating reports to monitor arrivals, 45- and 90-day retention reports monthly, OAOMS 20/Center and POMS 20 reports to verify and ensure all statistical outcomes are recorded in the Job Corps Data Systems.
• Provides Quality Assurance of Job Corps applicant files before approving and sending to receiving centers and Quality Assurance of CTS before approving in the CTS JCDC program.
• Maintains a data base of all Quality Control systems and procedures required for generating reports.
• Develops and maintains tracking methods to monitor and ensure that the contract meets arrival goals and applicants are served as prescribed in the Policy and Requirements Handbook (PRH)/ National Enrollee Assignment Plan (NEAP) contract requirements; and regular calls are being made for transition purposes.
• Assists OA/CTS Manager by generating reports to monitor effective OA contract performance outcomes.
• Provides oversight, tracking and reporting of all government property in compliance with the Job Corps PRH.
• Assists the OA/CTS Manager in the development and execution of the OA/CTS staff training to support PRH changes, updates, and compliance.
• Establishes and maintains a reliable reporting system for monitoring the effectiveness of all Outreach and Job Development efforts and activities. Collects from each Job Corps Center projected arrival needs and communicates and coordinates arrival lists with Admissions Counselors.
• Provides data collection and coordination of reports and report requirements to/from Regional and Corporate Offices and the Job Corps Data Center.
• Performs all the duties and responsibilities of an AC or CTS where there are vacancies or when necessary.
• Maintain accountability of students and property; adhere to safety practices.
• Cultivate and maintain a climate on Center, which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn.
• Promote student attainment of career success standards through modeling appropriate skills, mentoring students, monitoring skill acquisition and intervening when inappropriate behavior is observed.
• Work in a constant state of alertness and in a safe manner.
• Perform all other duties as requested.

Accountable For:

• Dealing with a variety of people in a professional, courteous manner in diversified situations.
• Having the ability to work under pressure as well as ensuring timely completion and accuracy of all departmental work.
• The proper use of tools and/or equipment commonly used in an office/clerical environment.
• Completing all mandated training requirements per government and company…