Office Assistant 3; PCN

The Department of Corrections, Division of Pretrial, Probation and Parole, is recruiting for an Office Assistant 3 position for the Palmer Pretrial Enforcement Office located in Palmer, Alaska.

DOC  sec

This position is responsible for performing a variety of challenging and rewarding administrative duties including: entering information accurately and timely into databases and spreadsheets, purchasing and obtaining supplies, equipment, and products for the office, maintaining journals for budgetary purposes, preparing, and submitting employee timesheets for processing, and front-desk reception duties.

Our mission is to help provide positive change in every town, village and neighborhood in Alaska by enhancing public safety, assisting the court with the fair administration of justice for victims and defendants, and by providing quality supervision that holds defendants accountable, while connecting them to community partners and resources that can provide an individual the tools for long-term change and success.

• The Department of Corrections offers flexible work week schedules, paid time off and many opportunities for career advancement.

The Palmer Pretrial office services all communities within the Matanuska-Susitna (Mat-Su) Valley. The Mat-Su Valley is home to many outdoor recreation areas and offers a wide variety of activity for all.

We are interested in candidates who possess some or all of the following position specific competencies:

• Attention to Detail:
  Is thorough when performing work and conscientious about attending to detail.
• Clerical:
  Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
• Computer
  
  Skills:
  
  Uses computers, software applications, databases, and automated systems to accomplish work.
• Customer Service:
  Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services;
  
  is committed to providing quality products and services.
• Interpersonal
  
  Skills:
  
  Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

High school diploma or the equivalent. AND One year of experience that includes clerical tasks such as performing reception duties, answering routine questions on services or products, retrieving information from electronic or hard copy files, recording expenditures and receipts, or typing routine correspondence.

Education from an accredited college may substitute for six months of the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocational education equal one month of experience).

"High school diploma equivalent" means one of the following:
1) a G.E.D.;
2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week);
3) acceptance in full standing by an accredited college or university;
4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older. Some positions in this class may require skill in typing. Recruitment and selection may include this requirement.

If selected for an interview, the applicant must provide the following:

• Last three performance evaluations
• List of three professional references

The State’s…