Front Desk Receptionist & Office Manager
Listed on 2026-01-12
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Administrative/Clerical
Office Administrator/ Coordinator, Front Desk/Receptionist, Admin Assistant
Front Desk Receptionist & Office Manager
Join to apply for the Front Desk Receptionist & Office Manager role at Luma AI
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Luma AI's mission is to build multimodal AI that expands human imagination, creating an intelligent creative partner that helps people express what’s in their mind’s eye. We’re product-focused, fast-moving, and shipping like crazy.
LocationPalo Alto, CA (On-site, 5 days/week)
Where You Come InThe Front Desk Receptionist & Office Manager supports the team and reports directly to the Operations & Events Manager. You’ll help create a welcoming, organized, and inspiring environment for our employees and guests while keeping day‑to‑day office operations running smoothly. This is an entry‑level position with high visibility and impact.
Recruiting CriteriaReliability: Dependable and consistent, you follow through on commitments and ensure smooth operations.
Organization & Efficiency: Brings structure and consistency.
People‑First Mindset: Naturally welcoming and approachable.
What You’ll DoReception Duties:
- Greet and assist visitors, candidates, and vendors professionally and warmly.
- Manage incoming and outgoing mail and packages.
- Maintain a tidy workplace and keep kitchen shelves stocked.
Office Management:
- Ensure smooth office operations, including managing office supplies, equipment, and keeping our plants alive.
- Coordinate building maintenance and repairs.
- Issue new employee equipment (setting up workstations, activating key cards).
- Assist with planning and coordinating company lunches, team events, birthdays, offsites, and overall office culture.
- Be the go‑to helper for “Can you just…?” requests from the team.
- You are a natural host and love making others feel welcome.
- You have a knack for organizing chaos.
- You love adding personal, creative touches to whatever you do.
- You know your way around Slack and Google Workspace.
- You thrive in a creative, collaborative space and bring positive energy wherever you go.
- Entry level
- Full‑time
- Administrative
- Software Development
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