Production Administrative Associate - Palo Alto office

Production Administrative Associate - Palo Alto office

Join to apply for the Production Administrative Associate - Palo Alto office role at Frank, Rimerman + Co. LLP
.

Our Services to the Firm department supports the internal and external efforts of our partners, department staff, and clients. We are looking for an additional person with strong interpersonal skills and a positive work ethic to work in our administrative services team. This is an amazing opportunity to put your experience, attention to detail, and pride in producing the best results while working with various members of our specialized, professional service staff in our Palo Alto office.

• Accurately and efficiently format and finalize practice documents, adhering to the established guidelines and quality control for established practice department methodologies and standards.
• Develop an in-depth understanding of all applicable client types and corresponding assembly.
• Understand all practice department's workflow, deadlines and key initiatives.
• Prepare, edit and proofread correspondence, communications, proposals, presentations and other documents.
• Accept, pick up and deliver mail and packages daily and send mail and packages through interoffice mail, US mail or Fed Ex, including traveling to offsite USPS, Fed Ex, banks and client locations as required.
• Assist with other administrative duties, including but not limited to other department support, miscellaneous scanning and filing, mass mail merges, reception relief, kitchen duty, etc.
• Scan and maintain documents on appropriate file servers and repositories. Learn and adhere to Firm’s records retention policies.
• Willing to work overtime and weekends during the weeks leading up to major deadlines, including travel to other offices as needed.

• Please note this position will go into the Palo Alto office every (week) day.
• Extensive technical knowledge within and application of the Microsoft Office Suite and Adobe software.
• Strong oral, written and listening communication skills.
• Communicate in a professional manner at all levels and with all audiences with a sense of urgency.
• Understand and adhere to organizational, practice department, and legal policies for quality, risk mitigation, confidentiality, and data privacy.
• Exceptional customer service, multitasking and organizational skills.
• Excellent time management skills, able to adhere to deadlines and prioritize accordingly.
• Strong attention to detail, a commitment to quality, and a proven ability to take the initiative and take responsibility for completing your work.
• Able to work independently, as part of a team and works well under pressure.
• Dependable, flexible, motivated and has a strong work ethic.
• Must be able to scan for long periods of time.
• Must be able to lift boxes up to 25lbs.

This position has an hourly rate of $29 - $31 per hour, depending on matching qualifications and related experience.

Applicants must be authorized to work in the United States. This position is not eligible for sponsorship and we do not sponsor applicants for work visas.

It is our policy and intent to provide equal opportunity to all persons without regard to race, color, religion, sex, pregnancy, marital status, sexual orientation, age, national origin, disability, or medical condition as defined in state and federal laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Seniority level:
Entry level

Employment type:

Full-time

Job function:
Administrative

Industries:
Accounting