Office Manager
Listed on 2026-01-12
-
Administrative/Clerical
Office Manager, Administrative Management, Office Administrator/ Coordinator
Description
We are looking for an Office Manager to join Crystal Ball, a leading AI Insights company based in Palo Alto. As an Office Manager, you will play a crucial role in ensuring the smooth running of our office operations. Your responsibilities will include managing administrative tasks, coordinating office activities, and providing support to employees, all while maintaining a positive and productive work environment.
This position is vital to the overall efficiency and success of our company, making it an exciting opportunity for someone looking to contribute to a dynamic team.
As an Office Manager at Crystal Ball, you will be involved in a variety of projects aimed at optimizing office procedures, enhancing communication channels, and fostering a collaborative work environment. This role requires a detail-oriented individual with excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving. If you are passionate about creating a positive workplace culture and have a knack for multitasking, this position is perfect for you.
Responsibilities:- Manage office supplies and equipment, ensuring availability for staff
- Coordinate office activities and operations to secure efficiency and compliance with company policies
- Assist in the onboarding process for new hires, including setting up workstations and providing necessary resources
- Handle incoming and outgoing correspondence, including mail, emails, and packages
- Organize and schedule meetings, appointments, and events
- Support HR functions such as maintaining employee records and processing payroll
- Address employee queries regarding office management issues (e.g., IT, stationery, equipment)
- Ensure office cleanliness and tidiness, coordinating maintenance activities as needed
- Proven experience as an office manager or administrative assistant
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent time management skills and ability to prioritize work
- Strong organizational and planning skills in a fast-paced environment
- Outstanding communication and interpersonal abilities
- Attention to detail and problem-solving skills
- Ability to multitask and adapt to changing priorities
- Knowledge of basic HR functions and office management practices
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).