Executive Administrative Partner

About Us

Rivian and Volkswagen Group Technologies is a joint venture between two industry leaders with a clear vision for automotive’s next chapter. From operating systems to zonal controllers to cloud and connectivity solutions, we’re addressing the challenges of electric vehicles through technology that will set the standards for software‑defined vehicles around the world.

The road to the future is uncharted. By combining our expertise across connectivity, AI, security and more, we’ll map a new way forward. Working together, we’ll create a future that’s more connected, more intelligent, more sustainable for everyone.

We are seeking a high‑impact, strategic Executive Administrative Partner to serve as the force multiplier to our Co‑CEO and CTO. This is a critical position designed for a proactive operator who optimizes the CEO’s productivity and the leadership team’s effectiveness.

RV Tech is in a hyper‑growth phase. The ideal candidate is highly dynamic, anticipates needs, and is capable of ruthlessly prioritizing the executive’s calendar, communications, and energy. This not only requires complex scheduling, but also strong relationship and trust building, and a deep curiosity about the business and priorities. This role is located in the office in Palo Alto and reports directly to the Chief of Staff to the Co‑CEO and CTO.

• Executive Office Governance: Manage a high‑velocity calendar and communications, ruthlessly prioritizing commitments to ensure focus remains on the Co‑CEO’s top strategic goals. Ensure the executive is fully briefed and prepared with all necessary documents and context for every engagement.
• Chief of Staff Partnership: Provide administrative support to the Chief of Staff, helping to manage their schedule, projects, and communications. Act as the fail‑safe to ensure nothing falls through the cracks and that all actions are aligned with the Co‑CEO/CTO’s priorities.
• Strategic Operations & Project Management: Lead and manage ad‑hoc projects and initiatives as assigned by the Co‑CEO or Chief of Staff. Maintain sophisticated tracking and digital organization systems to keep all executive documentation, NDAs, and sensitive project information organized and immediately accessible.
• Global Travel & Logistics: Orchestrate complex domestic and international travel itineraries, managing everything from visa processing to ground transportation. Anticipate travel fatigue and optimize schedules for maximum executive energy and performance.
• Event Orchestration: Plan and execute high‑stakes meetings, off‑sites, and company events. Manage the full lifecycle of the event – from agenda preparation and venue sourcing to logistics and budget management – ensuring every event reflects the high standards of the company.
• Stakeholder Relations & Culture Leadership: Act as a professional representative of the Co‑CEO to internal and external stakeholders. Serve as a cultural anchor for the Executive Office, proactively fostering a high‑performance, inclusive environment and curating meaningful office experiences.
• Team
  
  Collaboration:
  
  Collaborate with the broader administrative team to ensure seamless global operations and support company‑wide initiatives.

• Education: Bachelor’s degree or equivalent professional experience.
• Executive
  
  Experience:
  
  8+ years supporting C‑Level executives in high‑growth technology sectors or global enterprise environments.
• Strategic Business Partner: Deep drive to understand the business landscape and corporate goals, enabling anticipation of strategic needs before they are articulated.
• Proactive Operator: High‑agency, self‑starting mindset with ability to work independently, identify organizational gaps, and ruthlessly prioritize tasks in a hypergrowth environment.
• Logistical & Event Orchestration: Expert‑level mastery of complex calendar engineering and global travel logistics, with ability to plan and execute high‑stakes executive off‑sites, summits, and board meetings.
• Strategic Communication: Exceptional written and verbal communication skills, mirroring the CEO’s voice and drafting high‑level correspondence for internal and external…