Development Events Intern

The Development Events Intern provides project, administrative and on‑site support for multiple donor cultivation, stewardship and fundraising events planned in the first 6 months of 2027. Working full‑time (24-32 hours per week) primarily with the Senior Manager, Donor Relations and Events, the Devepment Assistant, and Director of Individual Giving, the intern assists delivery of welcoming, well‑organized experiences that deepen donors' and prospective donors' connection to POST and its mission

The position supports events from early planning through post‑event follow‑up, including hikes, tours, receptions, dinners, campaign celebrations, and other donor engagement and stewardship opportunities. The intern may also provide flexible project support for other Development priorities as assigned. This internship offers hands‑on experience in nonprofit fundraising, donor relations, events and cross‑team collaboration.

• Supports planning and execution for multiple Development events scheduled during calendar year 2027, helping maintain event workplans, timelines, checklists, calendars and shared files.
• Assists with event logistics, including venue and site details, catering and refreshments, equipment, transportation, accessibility needs, event supplies, and vendor coordination as assigned.
• Prepares guest‑facing and staff materials such as invitations, confirmation and reminder messages, directions, guest lists, briefing materials, check‑in lists, nametags, signage, seating information and event packets.
• Supports invitation and registration processes by monitoring responses, responding or routing guest questions, recording dietary and accessibility needs, and helping ensure timely and welcoming communications.
• Creates and updates Salesforce campaign records and campaign‑member data; tracks invitations, responses, attendance and follow‑up; produces and reviews lists, reports and Dashboards; and helps reconcile event records for completeness and accuracy.
• Provides on‑site support at events, including transporting materials, setup, guest check‑in, way finding, hospitality, staff and volunteer coordination, troubleshooting, breakdown and return of supplies.
• Assists with donor hikes, tours and other outdoor events on POST‑protected lands, helping the team prepare for weather, terrain, guest needs and site‑specific logistics.
• Research potential event vendors, assists with processing invoices promptly and follows up to confirm payment.
• Completes post‑event activities, including attendance updates, notes and follow‑up tasks in Salesforce; thank‑you communications; survey or feedback support; photo organization; invoice and receipt collection; supply inventory; and debrief notes.
• Helps assemble, organize and maintain event materials (including ready‑to‑go event supply boxes), and Development team storage inventories so supplies are accurate, accessible and ready for future events and projects.
• Coordinates with Development, Marketing, Land and other POST colleagues on event supplies, to gather event information, meet deadlines and provide a consistent guest experience.
• Applies an inclusion and accessibility lens to event planning and implementation, including consideration of mobility, transportation, dietary, language and other guest needs.
• Handles donor and prospect information with care, discretion and confidentiality and follows POST procedures for accurate data management.
• Provides other Development team support as assigned, such as writing handwritten donor thank‑you notes, preparing acknowledgment or stewardship mailings, assembling donor packets, entering and checking data, taking meeting notes, tracking campaigns and…