Executive Assistant to CEO & founders. Manage schedules, travel, exec ops, and AI-driven workflows

Executive Assistant To The Co-Founder & CEO

A fast-growing, AI-forward technology company is seeking an exceptional Executive Assistant to the Co-Founder & CEO to act as a true force multiplier within the executive office. This is a high-impact, high-trust role supporting a globally operating CEO in a fast-paced, mission-critical environment. You will begin in a traditional, full-scope EA capacity and quickly evolve the role by leveraging AI tools and automation—building systems that enhance speed, precision, and execution.

This role is ideal for a highly organized, proactive operator who thrives in complex environments and is excited to integrate AI into executive workflows.

You will serve as the right hand to the CEO, managing priorities, communications, and logistics across a global organization—while gradually building AI-augmented workflows to scale your impact.

• Manage the CEO's calendar across daily, quarterly, and annual planning cycles, ensuring alignment with company priorities
• Monitor and triage a high-volume inbox; draft responses and prioritize critical communications
• Coordinate complex international travel, including multi-country itineraries and last-minute changes
• Prepare meeting briefings, agendas, and materials (increasingly AI-assisted)
• Attend meetings as needed, capture action items, and drive follow-through across leadership
• Serve as a key liaison to executives, board members, investors, partners, and government stakeholders
• Coordinate executive meetings, offsites, board events, and customer engagements
• Draft communications on behalf of the CEO and maintain key documents and files
• Handle sensitive and confidential matters with absolute discretion

• Provide scheduling, travel, and expense support to additional senior leaders (Co-Founder and CRO)
• Coordinate cross-functional initiatives with the Chief of Staff and executive team
• Support board, investor, and leadership meetings, including logistics and follow-ups
• Manage administrative workflows such as expenses, document routing, and contact management

• 4–8 years of experience supporting CEOs or senior executives in fast-paced tech environments
• Proven ability to manage complex calendars, inboxes, and international logistics with minimal oversight
• Exceptional written and verbal communication skills
• Strong judgment, discretion, and ability to handle sensitive information
• Highly organized, proactive, and able to manage shifting priorities
• Comfortable working across global time zones with schedule flexibility
• Strong proficiency in Google Workspace and/or Microsoft Office tools
• Interest in AI tools and enthusiasm for building AI-augmented workflows

• Experience supporting globally distributed teams or international executives
• Exposure to government, defense, or regulated environments
• Experience with board and investor coordination
• Familiarity with tools like Salesforce, Net Suite, or similar platforms
• Multilingual or international experience

• Remote-first flexibility with global exposure
• Opportunity to work directly with a founder-led executive team
• High-growth environment with strong ownership and career development
• Unique opportunity to build AI-augmented executive operations

If you're an elite Executive Assistant ready to operate at a high level and evolve into AI-powered executive support, we'd love to connect. Apply today.