Enrollment & Engagement Assistant

Enrollment & Engagement Assistant

Gideon Hausner Jewish Day School is seeking an organized, dependable, proactive, and welcoming Enrollment & Engagement Assistant to join our Enrollment & Engagement team.

The Assistant provides administrative and logistical support across the department, helping ensure that meetings, communications, events, scheduling, and day-to-day administrative needs are organized and completed efficiently.

This is a hands-on role with a mix of administrative coordination and event work, well suited to someone who enjoys organizing details, working with people, and seeing projects through from planning to execution.

Compensation: $32–$39 per hour, depending on qualifications and experience. This is a non-exempt position.

Schedule:

Full-time, 40 hours per week. This is an on-campus position and includes occasional scheduled evening and weekend events.

Administrative & Team Support

• Schedule meetings, tours, prospective student visits, and other appointments.
• Manage calendars, invitations, room reservations, Zoom links, and related logistics.
• Prepare materials and documents for meetings, tours, and events.
• Maintain shared files, forms, records, and administrative resources.
• Support routine data entry, tracking, and follow-up.
• Track outstanding administrative items and help ensure follow-through.

Family & Admissions Support

• Support the administrative and logistical aspects of the prospective-family experience.
• Send routine confirmations, reminders, application-related communications, and follow-up.
• Prepare materials for prospective families and admissions events.
• Maintain accurate contact and participation information.
• Provide transactional follow-up regarding scheduling, forms, deadlines, and other logistical matters, referring relationship-based or sensitive questions to the appropriate team member.

Family Engagement & Community Events

• Coordinate event logistics from planning through day-of execution, including rooms, AV, catering, vendors, supplies, materials, RSVPs, registration lists, signage, name tags, and check-in.
• Coordinate with parent leaders, ambassadors, volunteers, vendors, and other partners on event logistics.
• Support event setup, hospitality, day-of execution, and breakdown.
• Maintain event records and complete routine post-event follow-up.

Communications & Follow-Through

• Prepare and send routine invitations, reminders, confirmations, RSVP communications, thank-you messages, and other administrative communications.
• Support routine communications with parents, prospective families, teachers, community partners, and volunteers.
• Proofread and format routine materials.
• Follow up on routine action items and help ensure commitments are carried through.

Administrative & Financial Support

• Process administrative paperwork including volunteer clearance forms, liability waivers, and event records.
• Process receipts, purchase orders, and expense documentation.
• Maintain accurate records related to events, family participation, and administrative processes.
• Support Parent Kesher and committee volunteers with administrative and logistical needs.

School & Community Support

• Help create a warm, welcoming, and organized experience for prospective and current families.
• Represent Hausner professionally and warmly when interacting with families, volunteers, vendors, and community partners.
• Maintain confidentiality and exercise appropriate discretion when handling student and family information.
• Follow all Hausner safety, confidentiality, and school policy requirements.

Professional Qualities and Skills

• Strong organization, attention to detail, and follow-through.
• 3+ years of experience in administrative support, event coordination, program support, or a similar role preferred.
• Ability to manage multiple priorities and work independently while collaborating with a small team.
• Strong written and interpersonal communication skills.
• Comfortable working with families, staff, volunteers, vendors, and community partners.
• Proficiency with Google Workspace and comfort learning databases, CRMs, and other systems.
• Reliability, flexibility, and good judgment when handling confidential information.
• High school diploma or equivalent required; relevant college education or equivalent experience preferred.

Requirements

• Ability to navigate campus facilities, classrooms, and event spaces.
• Ability to stand, walk, bend, reach, and move across indoor and outdoor settings during event preparation and execution.
• Ability to lift and move event supplies,…