Executive Assistant to Founders - Calendar & Operations

Interested in joining our team?

We’re looking for high-performing individuals who are obsessed with customer experience and ready for high-impact contributions to Mudflap’s explosive growth.

Palo Alto, CA

Full time

On-site

G&A

• $120K – $135K

At Mudflap, we're modernizing the $1 trillion trucking industry, the backbone of the U.S. economy. By helping over 100,000 underserved small businesses save over $1.5 billion on fuel, Mudflap has quickly grown into a profitable fintech platform that processes billions in annual payment volume.

As our Executive Assistant, you’ll be the operational backbone for our co-founders and a key partner to the broader executive team. You’ll develop a deep understanding of how our leaders work, what matters most to the business, and where your judgment can create the greatest leverage.

• Part calendar strategist—you’ll develop a point of view on how executive time should be spent and make thoughtful tradeoffs to protect it.

• Part systems builder—you’ll design the workflows, tools, and operating rhythms that keep priorities organized and moving.

• Part communications operator—you’ll synthesize information, direct attention to what matters, and help executives communicate clearly and effectively.

• Part problem solver—you’ll spot gaps, anticipate needs, and take action without waiting to be asked.

• Mudflap moves fast. We value urgency, ownership, resourcefulness, and people who step beyond their job descriptions to help the company win. If you treat upward management as a craft and get genuine energy from making ambitious leaders more effective, this role is for you.

Work Location: This role is based in Palo Alto, CA and is primarily in office. It requires flexibility and responsiveness, including support outside standard business hours.

To support our team, we offer:

• Commuter benefits to ease your travel

• Lunches and snacks to keep you fueled

• A collaborative, high-growth environment where you’ll work closely with talented teammates across the company

Expectations (In this role, you will):

• Own executive time with a point of view. Manage complex calendars, anticipate conflicts, make informed tradeoffs, and ensure our leaders focus on the work that creates the most value.

• Keep leaders ahead of what’s coming. Track priorities and commitments, surface blockers, and ensure executives have the context and preparation required for important decisions and meetings.

• Build systems that create leverage. Design lightweight workflows and communication rhythms that improve organization, alignment, and follow-through across the executive team.

• Serve as a communications operator. Draft and coordinate executive communications, synthesize inbound information, and translate it into clear priorities and recommended actions.

• Make execution feel seamless. Own travel, expenses, Board and investor logistics, leadership meetings, offsites, and occasional personal support with exceptional care and attention to detail.

• Work smarter with AI. Use Claude and other tools to improve research, preparation, communication, and workflows while exercising sound judgment with confidential information.

Experience (What we look for):

• 3+ years of experience in executive support, administrative coordination, or a similar fast-paced role. We care more about the complexity and impact of your work than a specific number of years.

• Startup experience and prior support of founders or C-level executives strongly preferred.

• Upward management as a craft—you anticipate what leaders need, keep them organized and accountable, and make them more effective without creating unnecessary overhead.

• Excellent written communication, including the ability to synthesize complex…