Sr. Program​/Project Coordinator; GME

If you re ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America) This is a Stanford Health Care job. A Brief Overview The Senior Program/Project Coordinator for the Office of Graduate Medical Education (GME) for Stanford Health Care supports the Associate Dean of GME/Designated Institutional Official, the GME Executive Director, and the GME Team with broad responsibilities for Stanford Medicine.

The Graduate Medical Education Office supports the 1550 residents and fellows and their 205 programs through educational development and operational processes. As primary coordinator and administrative support for the Associate Dean of GME/Designated Institutional Official and the GME Executive Director, the Senior Program/Project Coordinator will directly contribute to the impact and success of the GME Team through executive, resident, fellow, faculty, and staff engagement across the Stanford Medicine enterprise.

The Senior Program/Project Coordinator will lead projects related to GME communications (e.g., newsletter, website), GME team development, and GME events. Senior Project Coordinators assume responsibility for key project team members, deliverables and activities, resource/equipment/information coordination. Senior Project Coordinators use their independent judgement to resolve or triage critical issues, identify risks and escalations, provide project schedule updates and exercise financial responsibility.

Stanford Health Care

• Lead communications for GME (e.g. newsletters, updates).
• Develop GME website.
• Coordinate GME Team Development.
• Lead GME-wide event planning (e.g., GME Educational Leaders Retreat, GME Welcome Event).
• Provide administrative support for Associate Dean of GME/Designated Institutional Official and GME Executive Director.
• Independently manage smaller scale projects.
• Provide direction to project team members, determine and plan day-to-day project activities and apportions project work among team members.
• Ensure project team members have the tools, processes and standard work necessary to complete activities.
• Working from project plans, identify task owners and schedules and provide day-to-day coordination of project related tasks.
• Identify potential problems/impediments and resolves as appropriate.
• Keep the project focused on its objectives.
• Identify missed deadlines, assesses impact and appropriate mitigation efforts.
• Identify interdependencies and adjusts timetables/tools as necessary.
• Work with affected parties to ensure satisfactory project completion.
• Plan and develop the initial project schedule, making certain that all scheduling conflicts are resolved.
• Use independent judgement in triaging critical issues, escalations and action items.
• Update Project status, schedules, IMP, timeline, issues/risks, escalations, next steps, accomplishment, budget etc. in project management tool.
• Coordinate and independently lead and manage project committees, work groups, taskforce and other project meetings.
• Responsible for complex scheduling activities.
• Prepare materials for meetings and education sessions.
• Orchestrate and oversee the execution of project special events.
• Provide input on and determines resourcing needs.
• Identify budget issues and work with Financial Analysts as needed.
• Work with representatives from operational departments to ensure that quality work is completed on a timely basis.
• Responsible for on-going communications and project updates.
• Serve as the source of truth on communications related to the project.
• Draft on-going and ad hoc communications and newsletters.
• Maintain communication links to all relevant parties and to project logistics and calendars including project renderings, presentations, meeting notes, action items, project schedules, etc.
• Provide updates to internal and external communications re: shared workplans.
• Tracks and audits schedules and deadlines.
• Maintain document version control.

Preferred Bachelor s degree or five years of applicable experience from an accredited institution.

Preferred experience in all or some combination of areas listed below Progressively responsible and directly related work experience, 5 years preferred. Strong skills in project scheduling utilizing a project management tool such as MS Project, Primavera, etc., 5 years preferred. Experience with…