Head of Operations​/Executive Assistant - Seed Stage Startup

Head of Operations/Executive Assistant - Seed Stage Startup

Our client, a seed stage tech startup, seeks a top‑tier Head of Operations/Executive Assistant to join their growing team. This role will ensure that the business runs smoothly on a daily basis, directly supporting the executive team and working across all departments to optimize key operational processes. The ideal candidate has experience working in operations at an early stage startup and keeping a business on track while also contributing to the big picture.

This is an amazing opportunity to join an exciting company on the ground floor with tons of room for growth!

• Provide proactive administrative and operational support to the executive team, including calendar management, meeting coordination, and prioritization of strategic tasks
• Facilitate communication across teams to ensure alignment on executive priorities
• Coordinate travel, events, and other logistical needs for leadership

• Oversee and optimize key business workflows, ensuring timely execution of critical tasks across departments
• Act as the central point of contact for operational issues, troubleshooting challenges, and removing roadblocks for the team

• Collaborate with leadership and cross‑functional teams to define and execute strategic projects aimed at scaling the business.
• Track project milestones and deliverables, ensuring deadlines are met and resources are allocated effectively
• Continuously assess and recommend improvements to operational processes that align with our growth objectives

• Work closely internal teams to streamline processes, improve communication, and remove operational inefficiencies
• Assist in defining and implementing processes that support scaling and expansion

• 3+ years of experience working in operations & project management at an early stage tech startup
• Previous experience supporting executives in tech preferred
• Self‑starter with a can‑do attitude and a passion for problem‑solving
• Ability to work effectively in a fast‑paced, evolving environment
• Comfortable working closely with senior leadership and teams across all levels of the organization
• Superb attention to detail – crossing every t and dotting every i
• Ability to manage a wide variety of tasks with competing priorities
• Superb level of discretion and confidentiality
• Reliable & resourceful nature

• Join an exciting tech startup during their upwards trajectory!
• Room to grow with the company and take on more

Location:

Palo Alto Area (Hybrid - 3 days onsite)

Compensation: $160,000 - $180,000 base salary + benefits + equity (exact compensation will vary based on skills, experience, and expertise)

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