Director of Finance and Administration

Stanford

Job Title:

Academic Operations Manager 2

Working Title:
Director of Finance and Administration

VPUE Unit:
Stanford Introductory Studies

Location:
Stanford Main Campus;
Hybrid (3 or more days/week on site)

Job Code: 4132

Job Grade: K

Exemption Status:
Exempt, 100%, Continuing

Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford.

Stanford Introductory Studies (SIS) is a unit in the Office of the Vice Provost for Undergraduate Education that manages required and elective academic programs for first- and second-year students: COLLEGE, Introductory Seminars, Education as Self-Fashioning, ITALIC, SLE, Sophomore College, and Arts Intensive.

Stanford Introductory Studies is seeking a dynamic leader and business expert to work in a collaborative higher education environment as the Director of Finance and Administration (DFA). Reporting to the Associate Vice Provost and Director of SIS, the DFA will provide overall management oversight and direction for the operations, administration, and finances within the unit, and will be an integral member of the SIS senior staff team.

This position is actively engaged in strategic planning for administrative, financial, and business support processes and functions to bolster the curricular and academic programming in SIS. The DFA plays a key role in designing effective strategies for SIS to meet its main goals of providing robust support for curricular innovation involving faculty and undergraduate students. The DFA directly and indirectly supervises a team of five administrative staff members, focusing on the central administrative, business, and course support functions of SIS, as well as the hiring and payroll of academic staff and student employees.

The DFA manages an annual operating budget of approximately $10M.

Oversee finances across all sources for the annual budget cycle, including developing, monitoring, analyzing, forecasting, and regular reporting of a complex budget, with systems of financial controls that meet Stanford and VPUE standards. You will work closely with and support financial planning and spending across teams in SIS, including meeting regularly with the staff who lead those areas. In addition, you will collaborate with the SIS director on holistic budget planning.

The DFA will also manage and coordinate contracts for SIS.

Lead day-to-day SIS administrative functions, including overseeing business team operations, developing approaches to administrative infrastructure, and directly supervising staff.

Manage administrative and financial staff, including hiring, retention, career coaching, professional development, and performance management of three direct reports. Experience with database management and a willingness to learn new systems is an important aspect of this position.

Oversee HR and Academic Affairs functions, including interpreting policies and ensuring compliance with university policies, particularly as it relates to Faculty Affairs and undergraduate student compensation. You will provide guidance to program directors on changes in policy and their potential impact and consider creative ways to accomplish our academic goals while remaining in compliance. You will oversee the contract and compensation processes related to the annual hiring of 10 to 15 new academic lecturers and the approval process and payment for more than 200 faculty who teach in our programs.

You will also oversee the student employment and payment process.

Plan for future changes in SIS program needs, particularly as they relate to finances and administration, staffing and facilities, workplace safety and wellness, compliance with policies, and technologies. Planning may involve analysis and creation of annual and multi-year plans, creative thinking about alternative methods for achieving…