Office Assistant

Office Assistant

Job # req
35188 | Organization:
World Bank | Sector:
Administration/Office Support | Grade: GA | Term Duration: 2 years 0 months | Recruitment Type:
Local Recruitment |

Location:

Panama City, Panama | Required Language(s):
English and Spanish | Closing Date: 1/5/2026 at 11:59pm UTC

Working at the World Bank Group provides a unique opportunity to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries, dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189-member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.

• Make arrangements for meetings, travel, visas and other logistics related to the program as required.
• Assist with the logistical organization and implementation of events related to programs in Panama, including compilation, preparation and translation of written materials and arrangements with providers for visual materials.
• Provide support operations‑related matters, such as processing lending or implementation support documents, and seeking out Bank guidelines on processing these documents, including distribution lists, formatting and required documents.
• Assist with visiting missions in coordination with Task Team Leaders as needed—scheduling meetings, organizing transportation, and providing other logistical support.
• Follow up with visiting missions through the LC2 Clearance process on Mission Announcement Letters (MALs).
• Assist with the preparation of the Panama Daily News and provide administrative support to the communications team as required.
• Update the Panama Master Contact List regularly.
• Serve as backup to colleagues as required, contributing to the effective workflow of the office.
• Draft routine letters, memos and other internal and external correspondence as required.
• Assist in filing and archiving World Bank documents.
• Assist in event preparation.
• Other duties as assigned.

• Preference will be given to local talent, that is, applicants authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines.
• Fluent in English and Spanish.
• High School Diploma;
  College degree preferred; minimum three years of relevant experience.
• Excellent interpersonal and communication skills and the ability to interact effectively with clients and staff at all levels.
• Proficiency in advanced functions of Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Ability to draft and translate simple correspondence as required.
• Prior experience in a similar office assistant role; experience in a client service function in a multi‑lingual environment is a plus.
• A proven team player, deeply committed to working collaboratively as part of a multi‑disciplinary team, demonstrating respect for different points of view and acting with integrity at all times to build trust with team members and external clients and partners.
• Follows guidance from the Senior Executive Assistant promptly and proactively; works with exemplary dedication to our clients.

We are proud to be an equal‑opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.