Procurement Officer

CLASSIFICATION : Procurement Officer

DEPARTMENT : Administration

SUPERVISOR : Director of Finance and Administration

EFFECTIVE DATE : October 1 , 2026

PAY LEVEL : 109 ($ 58 , 313 . 86 —$ 104 , 964 . 94 )

PAY CLASSIFICATION : Exempt

DEFINITION : Under general supervision of the Director of Finance & Administration, this position will assist the Procurement and Contracts Manager to coordinate administrative functions for Airport-wide procurement and solicitations, aid and guidance to staff on Airport procurement policies and practices.

Duties are performed with considerable independence requiring the exercise of judgment and initiative in day-to-day contracting and purchasing operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Using sound purchasing principles and ethical standards, purchases materials, supplies, equipment, and services in atimely fashion, with quality and price consistent with Airport needs and procedures.
• Works with each department to receive, review, and analyze procurement requests; discusses purchasing needs, objectives, and any special circumstances or requirements; and consults on most appropriate means of procurement which will ensure compliance with local, state and federal procurement regulations, meet the users’ needs, and obtain the bestvalue.
• Prepares and administers solicitation packages for Requests for Proposals (RFPs), Invitations for Bids (ITBs) and other formal solicitations. Assists departments with writing technical specifications, scopes and selection criteria for desired products and/or services; and meets with users and department personnel to verify that specifications/scopes are consistent with end-user demands.
• Conducts and/or assists departments on market research on products and services and analyzes qualifying vendors.
• Ensures procurement and contract compliance with Florida Department of Transportation ( FDOT ), Federal Aviation Administration ( FAA ) and other grant agencies.
• Develops and maintains purchasing and contracts calendars to ensure purchases, contracts and extensions are administered timely.
• Ensures proper insurance coverage and bonding, if necessary, for approved vendors.
• Ensures disadvantaged business enterprise ( DBE ) compliance in selection of vendors, if necessary.
• Reviews single/sole source purchase requests. Ensures that adiligent effort has been made to locate competitive sources and that the purchase is of best value. Ensures records of compliance to purchasing policy are inorder.
• Assists departments with monitoring performance of various contractors and consultants to ensure compliance and anticipates and plans for future appropriate actions. Researches and resolves complaints from users regarding procured products or services; serves as liaison between vendors and product/service users.
• Works with finance personnel in researching and resolving financial and/or accounting questions which pertain to procurement activities. Reviews, approves or intervenes regarding the processing of vendor pay requests to confirm compliance against contract terms and conditions.
• Reviews, analyzes, and recommends standard contract language, forms and related documents. Plans, initiates and conducts contract negotiations. Drafts or reviews, negotiates and processes contract modifications such as change orders, amendments and supplemental agreements. Prepares or reviews non-standard contracts for review and approval by Procurement and Contracts Manager, department heads, executive leadership and the Airport Board (when appropriate).
• Prepares, implements, and updates approved purchasing and contract related templates and procedures;…