Assistant Human Resources Director

Position Title:

Assistant Human Resources Director

Human Resources Director

HR Coordinator, Payroll Specialist and HR Admin Assistant

Under the general direction of the Human Resources Director, assists the Director with management of the operations and staff of the department; performs technical research and analysis; has direct involvement in all areas of Human Resources; serves as back up in the absence of the Human Resources Director.

• This position has a high degree of access to confidential information. Duties deal with sensitive and confidential matters, requires sound judgment, personal initiative and discretion in completing assigned tasks.
• Individual must exercise considerable tact and courtesy in frequent contact with employees, department heads, government officials and the general public.
• Responsible for performing highly confidential, professional personnel work, including benefits administration, employee orientation and benefits enrollment, legal compliance requirements, compliance research, employee insurance. and personnel records.
• Assists Director with development of departmental plans, goals, strategic initiatives, policies and procedures as assigned.
• Provides oversight, processing, and support for the City’s complex payroll functions, working closely with the Payroll Specialist to ensure accurate and timely processing of all employees pay. This role helps monitor payroll data for compliance with wage and hour laws, collective bargaining agreements, and City policies, and assists with resolving discrepancies or employee questions. The Assistant HR Director also collaborates on process improvements, payroll system updates, and reporting to support effective financial and HR decision making.
• Provide ongoing coaching and guidance to managers and department heads, helping them navigate employee relations, performance management, and policy interpretation. This role serves as a trusted advisor, ensuring leaders have the support and tools they need to manage their teams effectively and consistently.
• Supports the Civil Service Commission Secretary/Chief Examiner in Civil Service hiring and promotional processes. Preparation and communication of Civil Service meetings. Intake with department head to understand hiring/promotional needs. Coordination with facilities for testing. Scheduling time with hiring team and vendor for exam evaluations. Ordering and processing completed exams. Tracking and communication with applicants. Schedule tracking to ensure timelines are met.
  
  Administration of examinations and assessments.
• Is responsible for coordinating all aspects of the recruitment and hiring process including partnering with department heads and hiring managers regarding recruitment strategy, posting, and advertising vacancies, reviewing applications and resumes, scheduling testing, assisting with interviews, extending offers and processing of pre-employment and new hire requirements.
• Manage employee benefits and personnel policies in compliance with all local, state and federal laws and regulations that affect public employee personnel issues.
• Conducts new employee onboarding, benefit orientation, including, but not limited to, enrolling new employees in benefit plans, ensuring employees receive proper notices. Provide continued on-boarding for new hires.
• Investigate benefit-related complaints from employees, takes steps to remedy conditions that have caused complaints.
• Facilitate investigations and resolution of ongoing employee problems and complaints. Provide guidance and administration of the discipline process and manage voluntary and involuntary employee separation activities. Anticipate problems whenever possible and recommend appropriate steps for resolution.
• Processes and verifies benefit enrollment; ensures appropriate coverage is secured and necessary forms are complete and supporting documentation is obtained.
• Conducts, coordinates, and participates in special projects or committees as assigned.
• Plans and coordinates benefit and retirement program training opportunities for City employees. Assists HR Director with other employee training sessions as assigned.
• Apply various City labor agreements and City policies as they relate to the administration of employee benefits.
• Acts as a liaison between the City and various consultants in the coordination of benefits management.
• Verifies entries to the HRIS system to ensure new employees are properly added.
• Participates and assists in the coordination of HR initiatives including, but not limited to Benefit Open Enrollment, Employee Recognition, and Wellness initiatives.
• Facilitates regular leadership meetings with assistant directors, creating a collaborative space to share updates, align priorities, and address cross-departmental needs. Ensuring consistent communication and coordination among leadership, supporting cohesive decision-making and organizational effectiveness.
• Maintains and distributes…