Payroll and Implementation Coordinator

General Purpose

Responsible for leading and administering the County’s comprehensive payroll operations, ensuring accurate, timely, and compliant payroll processing for all employees. With regular attendance, this role oversees the integrity and maintenance of payroll data, develops and implements audit and quality‑control procedures, and ensures adherence to federal and state tax laws. Working collaboratively with Technology Services, Human Resources, software vendors, and other stakeholders, this position supports ongoing system maintenance, problem resolution, and implementation of new payroll and benefits technologies.

• Administer the County’s payroll functions, including biweekly payroll processing, payroll accruals, tax payments, and reporting.
• Oversee the maintenance and upkeep of County payroll data.
• Ensure the accuracy of payroll by designing and implementing audit processes.
• Develop and maintain processes and procedures related to payroll activities, as well as recommend and evaluate improvement to payroll processes as needed.
• Collaborate with Technology Services, Human Resources, vendors, and others to maintain and update the payroll system; resolve payroll system issues.
• Ensure that payroll problems for individual employees are corrected in a timely and efficient manner; establish processes and procedures to eliminate recurring issues.
• Ensure all payroll tax payments and reports, including the quarterly Federal and State tax withholding reports, are completed accurately and comply with applicable Federal and State tax law.
• Supervise the approval of payroll‑related vouchers, and preparation of payroll claims report for County Board approval.
• Administer the electronic records management of pertinent payroll records to ensure accurate and efficient storage, retrieval, retention, and disposition of these records, in accordance with State retention schedules and County records management policies.
• Create and utilize audit reports to verify the accuracy of payroll.
• Ensure accuracy, timeliness, and delivery of the biweekly direct deposit report to the bank.
• Act as liaison to assist with implementing new payroll and benefits software, including time and attendance; meet implementation milestones and alert County officials to any obstacles that could impede implementation as soon as discovered.
• Respond to public records requests and develop and implement other methods for contributing to transparency, including creating reports and graphics to share with the public and other departments.
• Maintain tables on the County’s payroll system; establish new earnings and deductions.
• Perform other duties as assigned.

• Bachelor’s
  * degree in accounting, finance, business administration or a related field.
• 4 years of experience with processing payroll, HRIS/payroll system implementation, data migration and/or process improvement projects.

* Approved work experience beyond that required which provides equivalent knowledge, skills, and abilities may be considered and substituted for the stated education.

• Effective communication and interpersonal skills for interacting with diverse individuals.
• Ability to multi‑task, prioritize, and manage time effectively.
• Proficiency in using the Microsoft Office Suite and other software related to data management, communication, and other common business processes.
• Ability to follow established policies and procedures for confidentiality while adapting to evolving privacy standards and technologies.
• Ability to build and maintain positive relationships within a team.
• Experience with automated financial and payroll systems and their application to public accounting.
• Experience ensuring compliance with government regulations regarding payroll taxes.
• Experience implementing policies and agreements related to payroll including labor contracts, insurance plans, pension plans, various other deductions and earnings, and established policies as they relate to payroll and benefits.
• Experience using auditing techniques and concepts.
• Ability to organize and analyze varied financial and statistical detail with speed and accuracy.
• Ability to…