Admin ECDSCompliance Specialist

The Administrative Early Childhood Developmental Specialist (ECDS)/Compliance Specialist position will assume complete responsibility for the classrooms, including supervision of all Lead Teachers, Classroom Technicians, and Lead Teacher/ECDSs working in the classrooms. The Admin ECDS is responsible for ensuring all required classroom documentation, including the annual Individualized Treatment Plan, is timely and accurate. This position will ensure the appropriate developmental testing is completed on all new/potential patients and annually for enrolled patients.

This position will also ensure appropriate habilitation services in areas of cognition, communication, social/emotional, motor and adaptive skills; or to reinforce skills learned and practiced in occupational, physical, and/or speech therapy. The Admin ECDS will assist in hiring and training new classroom staff, along with mentoring existing classroom staff. The Admin ECDS must exhibit good communication skills, leadership skills, and be able to problem solve with minimum supervision.

This position will also work with the Patient Care Coordinator and other administrative staff to oversee and monitor all aspects of coordinating patient care, including maintaining all documentation while the patient is enrolled in the Center. This position will acquire approval for treatment and act as the Privacy Officer.

• Follow Arkids Pediatric Day Centers’ Employee Handbook, Management Policies and Procedures Manual, and Medical Policies & Procedures Manual
• Ensure all policies and procedures are implemented by staff members, maintaining compliance at all times with all regulations determined by regulatory agencies
• Maintain standards set forth by Arkansas Minimum Licensing, Division of Provider Services and Quality Assurance (DPSQA), Medicaid, Arkansas Department of Health, and all other regulatory agencies
• Develop lesson plans and distribute them to the classrooms a month in advance, and reviews them with the classroom staff
• Ensures the Tally Sheets are being completed as scheduled and checked for accuracy on Monday for the previous week, but a minimum of monthly
• Develop an Individualized Treatment Plan (ITP) for each EIDT patient within 1 week of enrollment and annually thereafter and distributes them to classroom staff as appropriate
• Update treatment plans, goals and objectives and distribute to classroom staff as appropriate
• Schedule and coordinate ITP meetings at a minimum of annually
• Programmatic management/supervision of the educational classrooms and classroom staff as it relates to implementation of each patient’s ITP
• Assists with day-to-day staffing needs and ensure appropriate supervision and adult-to-child ratios are maintained at all times
• Will assume the role of direct service provider when necessary and ensure continual supervision of children assigned to his/her care while promoting a safe, healthy environment and positive emotional climate for the classroom
• Ensure the approved developmental assessment is administered within 48 hours of being notified of a ‘refer’ on the developmental screening and annually thereafter
• Will maintain a tracker of all required documentation, updating it a minimum of weekly & submitting it to the Center Director at the end of the day each Friday
• Review classroom billing daily to ensure accuracy and completion, with hard closeout deadlines for corrections and final submissions of Wednesday at 11:00am (for F/M/T) and Friday at 11:00am (for W/Th), signing & dating classroom rosters upon review
• Responsible for ensuring all required classroom documentation is timely and accurate, including all classrooms being ‘locked’ in the billing system
• Provide guidance and supervision of classroom planning and activities
• Maintain the organization of all classroom supplies
• Develop and monitor a list of classroom supplies and submits a monthly supply request to the Center Director by the 3rd week of the month, including item numbers, if applicable
• Maintain open communication with parents/guardians, families, visitors, all Arkids Pediatric Day Centers’ staff, and contract staff
• Maintain confidentiality of…