Administrative Assistant​/Receptionist

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The Administrative Assistant / Receptionist provides front‑office support and administrative coordination to ensure smooth daily operations within a fast‑paced biotech/pharmaceutical environment. This role serves as the first point of contact for employees, guests, and external partners, while supporting a variety of office, administrative, and compliance‑related tasks essential to a regulated industry.

• Serve as the primary point of contact for visitors, vendors, and employees; manage check‑ins and ensure compliance with security and visitor protocols.
• Answer and direct incoming calls, messages, and general inquiries.
• Maintain a professional, welcoming, and compliant reception area and office environment.
• Coordinate conference room scheduling, meeting set‑up, and AV support as needed.

• Provide calendar management and administrative support to C‑suite, designated leaders or teams.
• Support coordination of on‑site or virtual meetings, events, and team activities.
• Prepare correspondence, documents, memos, and presentations.
• Assist with travel arrangements and expense reporting.

• Monitor and manage office supplies, inventory, and equipment.
• Coordinate with facilities, IT, and vendors to resolve office‑related issues.

• Maintain document handling in alignment with company SOPs and industry compliance standards.
• Help ensure that confidentiality and data privacy policies are consistently upheld.

• 1–3 years of administrative, receptionist, or office coordination experience; biotech/pharma experience preferred.
• Strong organizational skills and ability to manage multiple priorities in a dynamic, fast‑paced environment.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and customer service orientation.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and common office systems.
• Ability to work on‑site and support corporate office operations.
• Hands‑on, service‑oriented, and dependable.
• Enjoys variety and problem‑solving in a dynamic, fast‑paced setting.
• Demonstrates professionalism and discretion in all interactions.
• Self‑motivated and comfortable taking ownership and delivering results in a fast‑paced environment with high ambiguity.
• Ability to manage and prioritize multiple tasks simultaneously, and adjust swiftly to changing business priorities.

Seniority Level: Entry level

Employment Type:

Full‑time

Job Function:
Administrative

Industries:
Pharmaceutical Manufacturing