Accounting Assistant-Commercial Construction & Development

Overview

Promontory Club is an established community in Park City, Utah, offering family experiences across more than 11 square miles with an investment of more than $400 million in amenities for every season.

Promontory Club is looking to fill a vacancy for its development and construction arm, Promontory HOMES, and the position of Accounting Assistant-Commercial Construction & Development, Full Time
.

Promontory has been approved to construct over 1,900 luxury residential properties. Supporting the luxury real estate, is a wide array of member-exclusive amenities such as Clubhouses, Restaurants, Parks, Pools, and a variety of other recreational structures. As Promontory grows so does the need to support membership with additional amenities and homesites for purchase to build their new luxury home. The Accounting Assistant will ensure that all A/P functions for the company are done timely and accurately to ensure company functions operate smoothly.

The commercial construction Job Cost Accountant will assist in new vendor set up as well as existing vendor maintenance. They will have direct communication with the company vendors and subcontractors. Also, will be involved in all accounting functions and processing of accounts payables for the company.

• Vendor set up, including sending vendor agreements, obtaining vendor W-9 and Certificates of Insurance, and manage vendor file for maintenance of current documents.
• Manage vendor relations.
• Respond to vendor inquiries and research any aged vendor payables.
• Process employee expense reports for reimbursement/payment.
• Process utility payments and monitor timely disconnect of services.
• Collect and manage completed copies of Lien Waivers prior to payment processing.
• Manage 20-day preliminary lien notices.
• Compliance:
  Ensure compliance with accounting standards, regulatory requirements, and company policies and procedures.
• Review contractor pay apps to ensure billing is accurate and ready to pay requested progress draws.
• Enter PO’s and Bills in software ensuring that coding is accurate along with properly reporting whether costs are on budget or variances to budgets.
• Contract Management:
  Review construction contracts, change orders, and subcontractor agreements to ensure compliance with financial terms and conditions.
• Perform Invoice/Document reconciliation (test for double payments, coding inconsistencies, duplicate commitments, etc.).
• Billing and Invoicing:
  Collaborate with project managers to prepare accurate and timely client invoices based on project milestones and completed work.
• Ensure that all ready for payment PO’s and Bills are processed and paid within company terms.
• Process high volume of invoices and POs with accuracy.
• Process check requests and prepare checks for approval and then mailing/distribution.
• Research and resolve payment discrepancies and communicate with vendors and project managers to resolve invoice discrepancies.
• Risk Management:
  
  Identify and assess financial risks associated with construction projects, proposing mitigation strategies as needed.
• Prepare miscellaneous customized reports to assist Accounting Department and Senior Management.
• Cross-functional collaboration:
  
  Work closely with project managers, estimators, procurement staff, and others to support project objectives and financial goals.
• Various other administrative functions for all departments for the company and assisting in absence of other associates within the Accounting Department.
• File and maintain accounting records and store files for year end and audits.
• Meet all required time schedules and month end deadlines.

• Two (2) or Four (4) year college degree in applicable accounting or finance studies is preferred.
• Technical knowledge of accounts payable best practices.
• Two (2) years of previous accounts payable experience.
• Commercial construction job cost accounting experience is preferred.
• General knowledge of building construction practices, means and methods.
• Basic computer skills and competency in the following, Microsoft Office including Word, Excel, Outlook, Quick Books, and…