Office Coordinator

Reports to:

VP of Finance

If you’re someone who enjoys keeping things organized, likes being the go-to person, and wants your work to truly matter in the community—you’ll feel right at home here. Park City Community Foundation is a fun, hardworking, purpose-driven team making a real difference in Summit County. We value collaboration, integrity, curiosity, and work–life balance—and we genuinely enjoy working together.

The Office Coordinator is the hub of our organization. You’ll keep our office running smoothly, support key finance and administrative systems, and help ensure that everyone who interacts with the Foundation—donors, board members, nonprofit partners, and staff—has a great experience. This is an in-office role, Monday–Friday, with occasional evenings or weekends as needed (with flextime).

Office & Operations

• Be the friendly first face and voice of the Foundation
• Manage office space, supplies, mail, meetings, and calendars
• Keep the office welcoming, organized, and fully stocked
• Coordinate vendors, cleaning, maintenance, insurance, and permits

Finance & Donor Support

• Process accounts payable, credit cards, and basic reconciliations
• Handle gift processing, deposits, and donor acknowledgment letters
• Maintain accurate records and digital files
• Partner with Finance leadership to improve systems and accuracy

People & Administrative Support

• Support payroll accuracy and benefits communication
• Coordinate onboarding for new staff and interns
• Help keep policies and the employee handbook current
• Support staff meetings, board meetings, and special events
• Pitch in for organization-wide events like Live PC Give PC

• You enjoy details, checklists, and making things work better
• You love learning and figuring things out, especially when systems or processes need improvement
• You’re organized, reliable, and comfortable juggling priorities
• Strong communication skills and a positive, can-do attitude
• Comfortable with Excel, Outlook, Word—and learning new tools
• High integrity and discretion (this matters a lot here)

We offer an incredible benefits package designed to support your health, time, and growth—including healthcare and dental coverage, HSA account, paid time off, a retirement fund with employer match, a flexible and supportive work culture, and meaningful investment in your professional development.

Park City Community Foundation is an equal opportunity employer and encourages people with a range of experiences to apply.

Thank you for applying to the Office Coordinator position at Park City Community Foundation.

We invite you apply. Please note the following beforehand:

Answer the five video questions below in English.

Keep your responses brief
. Video and audio answers should take no longer than three minutes each. Text answer should consist of a few sentences only.

You have unlimited retakes available for video and audio questions. But remember that your production quality (camera, microphone, setting, environment etc.) has zero effect on our decision to hire you. We only want to see how you will respond to these questions, so keep it simple and do not stress over how you or your surroundings may look. Stutter, pause, breathe - be human!

If you have any issues with uploading your videos, try using your mobile data connection. If the issues persist, contact Hirevire support via chat (see the red button located at the bottom right-hand side of the screen).

We look forward to reviewing your application!

What is the next stage in the recruitment process?

This job closes January 19th and we will review all applications on January 20th, after which we will be in touch with you.

How long does the recruitment process take?

Initial in person interviews will take place February 5-12. Final round interviews will take place February 23-27 and will include an assignment. We aim to make a job offer by early to mid March.

If I am offered a position, when do I need to start?

As soon as possible. But we can arrange the exact timing based on your circumstances.

Please upload a resume file in PDF, DOC, or DOCX format (max 50MB)

• Tell us about a time you helped create a positive, welcoming environment in your workplace. What did you do, and what made it meaningful to you?
• Our team values clear communication and collaboration. Can you share an example of when you helped keep a team organized or supported colleagues during a busy time?
• Why do you feel you’d be a good fit for our organization’s mission and culture? What aspects of a workplace make you feel most engaged and supported?
• Office Coordinators often serve as the first point of contact. Describe your approach to communicating with staff, visitors, and community members—especially when someone needs help or is frustrated.
• Is there anything else you would like us to know?