Executive Assistant - VP of People & SVP of Supply Chain

Park City, Utah, United States

Company Overview

Momentous is a dynamic, fast-growing human performance company offering the highest quality supplements designed to enhance physical and cognitive well-being. At Momentous, we believe that people at their best will produce a positive impact in their personal lives, communities, and, ultimately, the world. No matter our customer's goal or what they want to achieve, we are on a relentless quest to help them get there.

We work with some of the greatest minds in science and athletic performance who tap into the latest research and real-world experience to create a portfolio of products designed with one common goal—to help our customers be their best.

What we’re proud of:

• Best in the field. We have built an advanced network of world-renowned experts in the field of human performance.
• Trusted and used by the best. We are honored to work with more than 200 teams in professional and NCAA sports, including Stanley Cup Champions, Tour de France winners, and all NFL Teams.
• Push what’s possible. We were named to the prestigious Inc. 5000 list as one of the fastest-growing companies in the US in 2023, 2024, 2025 and 2026 and recognized on Inc’s Best Places to Work list.

Position Summary

The Executive Assistant provides high-level administrative and operational support to Momentous' VP of Culture & People and SVP of Supply Chain, serving as a trusted partner in managing executive priorities, coordinating logistics, and ensuring both leaders operate efficiently and effectively.

This role owns core executive support responsibilities for both leaders, including complex calendaring, travel coordination, expense management, meeting logistics, and administrative follow-through. In addition, the Executive Assistant plays an important role in People Operations, employee engagement, company culture initiatives, and office coordination, partnering closely with HR and the Office Manager to create a positive, connected, and high-performing employee experience.

The ideal candidate is highly organized, proactive, and people-oriented, with exceptional attention to detail and the ability to anticipate needs, manage competing priorities, and bring structure to a fast-paced environment. Success requires strong judgment, discretion, operational follow-through, and a warm, service-oriented approach.

Responsibilities :

Executive & Administrative Support

• Provide comprehensive executive administrative support to both the VP of Culture & People and SVP of Supply Chain, ensuring efficient coordination of daily priorities and commitments.
• Manage complex calendars, scheduling, and meeting coordination, proactively resolving conflicts and prioritizing competing requests.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and related logistics.
• Manage expense reporting, reimbursements, and executive-related administrative processes.
• Coordinate internal and external meetings, including scheduling, agendas, supporting materials, and logistical arrangements.
• Assist with preparing, formatting, and organizing presentations, documents, contracts, and executive correspondence.
• Anticipate executive needs, proactively address administrative challenges, and exercise sound judgment when managing sensitive information and competing priorities.

People Operations & HR Coordination

• Support employee onboarding and offboarding processes, including coordinating system access, account activation and deactivation, and required administrative steps.
• Support recruiting pipeline management: coordinate interview scheduling, candidate logistics, scorecard creation, and on-site interview experiences.
• Support employee engagement surveys and reporting, including eNPS and Values Victor initiatives.
• Maintain confidentiality and accuracy across employee records, People processes, and sensitive organizational information.
• Serve as an approachable, on-site resource for employees, connecting them with the appropriate HR team members and helping facilitate timely resolution of questions and needs.

Company Culture & Employee Events

• Plan and coordinate company-wide events and employee engagement activities, including town halls, team gatherings, celebrations, and team-building events.
• Manage event logistics, including scheduling, invitations, venues, vendors, materials, communications, and day-of coordination.
• Partner with the VP of Culture & People & SVP of Supply Chain to…