Real Estate Assistant

Overview

Summit Sotheby’s International Realty is a leading luxury real estate firm in Park City, Utah, known for providing exceptional service to our clients. We are currently looking for a dedicated Licensed Real Estate Assistant to join our high-performing team. This position is ideal for someone who thrives in a fast-paced environment and is eager to assist our team in managing the day-to-day operations, client relationships, and property transactions.

This is an in-office position, requiring 30 to 40 hours per week, and is best suited for someone who thrives in a dynamic and self-directed setting.

• Client & Vendor Communication
  • Respond to calls, emails, and texts from clients, vendors, and other real estate professionals with a high degree of professionalism.
  • Act as a point of contact for clients, responding to inquiries and coordinating showings, meetings, and property viewings.
  • Provide timely updates to clients and ensure all inquiries are addressed promptly.
• Administrative & Office Support
  • Assist agents with listing preparations, contract management, and document processing.
  • Help create and maintain property listings, marketing materials, and client communications.
  • Ensure all paperwork is filed correctly, accurately, and on time.
  • Manage the team’s calendar and schedule appointments, property viewings, and meetings.
  • Proofread, edit, and format documents and reports to ensure accuracy and clarity.
  • Assist with maintaining and organizing client and property files, both digitally and physically.
• Transaction & Documentation Management
  • Assist with preparing and managing real estate listings, contracts, offers, and disclosures.
  • Coordinate between clients, agents and title companies, inspectors, and vendors to facilitate smooth transaction processes.
  • Help track transaction milestones and ensure all necessary paperwork is completed accurately and on time.
  • Help organize and manage client and property files (both digital and physical).
• Marketing & Social Media
  • Help prepare marketing materials for listings, including brochures, social media posts, and property websites.
  • Assist with managing online listings and ensuring they are up to date.
  • Assist with creating marketing campaigns, managing social media profiles, and posting property updates on various platforms.
  • Help with designing promotional materials and assisting in virtual tour setups for listings.
• General Support to Agents & Team
  • Provide administrative assistance to real estate agents, helping them manage schedules and day-to-day tasks.
  • Keep track of deadlines and ensure that all tasks are completed in a timely manner.
  • Support agents with daily administrative tasks, including email and phone correspondence.
  • Assist in the creation and management of marketing materials (e.g., property brochures, flyers, and online listings).
  • Organize office workflow to ensure efficiency and high-quality client service.

• Real Estate License: Must hold an active real estate license in the state of Utah.
• Previous Real Estate Experience: Previous experience in a real estate office or as an assistant is preferred.
• Customer Service Focus: Excellent communication and client service skills, with the ability to interact professionally with clients, vendors, and other real estate professionals.
• Organization & Attention to Detail: Strong organizational skills with the ability to manage multiple tasks simultaneously and keep everything on track.
• Technology Proficiency: Proficiency with Microsoft Office, Google Suite, and experience using CRM tools, basic social media platforms, MLS, or other real estate management software. Ability to learn new software quickly.
• Strong Communication Skills: Clear, professional, and concise communication both in writing and verbally.
• Positive Attitude: Eagerness to be part of a collaborative team, bringing solutions to challenges and contributing to overall success.
• Time Management: Ability to prioritize tasks efficiently in a fast-paced environment and manage multiple deadlines.
• Professionalism: Ability to maintain confidentiality and exhibit discretion in handling sensitive information.

• Experience with…